(1) This Procedure was approved by Academic Board on 14 May 2013 and incorporates amendments to 13 September 2016.
(2) This Procedure is pursuant to the Higher Degrees by Research (HDR) Policy and includes the following schedules:
(3) To outline the procedure for admission, selection and enrolment to higher degrees by research (HDR).
(4) This applies to students for HDR, their supervisors, faculties, institutes and University administrators. It does not apply to degrees by coursework or higher doctoral degrees.
(5) Refer to the Higher Degrees by Research (HDR) Policy.
(6) Prospective students will follow the application processes for HDR courses stipulated by Deakin Research.
(7) Applicants who meet the minimum entry requirements set out in clause 8 may be offered a place in an HDR course. Meeting the minimum entry requirements does not guarantee selection into a course. Selection is based on the criteria listed in clause 15.
(8) To be considered for selection into an HDR course, the applicant must:
(9) A current ongoing Deakin staff member will be admitted to an HDR course at Deakin where the head of academic unit has assessed the application in accordance with guidelines, endorsed by Research and Research Training Committee, and is satisfied that:
(10) Applicants may apply to complete a thesis based substantially on prior publications. The applicant must demonstrate that:
(11) Applications for thesis by prior publication must be approved by the Faculty Executive Dean or Pro Vice-Chancellor Research Development and Training or their nominee in consultation with a senior academic in the discipline.
(12) In the case of applicants from a country listed under the autonomous sanctions requirements, a risk assessment must be carried out by the University's Autonomous Sanctions Risk Assessment Panel using the approved form to determine whether enrolment of the student would be in breach of the requirements.
(13) An applicant who is enrolled in an HDR at another institution may apply to transfer to Deakin. The period of elapsed candidature at the previous institution may be taken into account in setting their maximum completion date.
(14) Applicants may request credit for coursework by including a written request and supporting evidence in their application. Such requests will be assessed according to the Credit for Learning Policy and:
(15) The Head of Academic Unit or nominee, will consider applications for HDR courses and may make a recommendation to the Faculty Executive Dean or Pro Vice-Chancellor Research Development and Training or their nominee for the student to be admitted taking into account all of the following:
(16) The Faculty Executive Dean or Pro Vice-Chancellor Research Development and Training or their nominee will make decisions on the admission of HDR applicants on the recommendation of the Head of Academic Unit or nominee. They will advise Deakin Research (or Deakin International in the case of international applicants) who will then notify the applicant of the decision in writing.
(17) Where an offer of candidature is made it will include the following terms and conditions of candidature:
(18) The University may withdraw the offer at any time prior to acceptance.
(19) International students who are studying on campus will be enrolled full-time.
(20) Students must participate in an induction to research provided by the Office of the Deputy Vice-Chancellor Research that includes codes of conduct, ethics, occupational health and safety, intellectual property and any additional matters that are required for the research to be undertaken.
(21) Supervisors, in collaboration with their students, will develop a Candidature Agreement within the first three months of candidature and submit it to the Faculty Executive Dean or Pro Vice-Chancellor Research Development and Training or their nominee for approval. Failure to complete the Candidature Agreement may result in the student's enrolment being terminated.
(22) The student is entitled to take up to 20 working days' leave from candidature on approval by their principal or executive supervisor. Leave is included in the candidature duration. Leave cannot be accrued over multiple years.
(23) A student may apply for:
(24) Changes to candidature will be made according to the processes stipulated by Deakin Research. Changes may be approved by the Faculty Executive Dean or Pro Vice-Chancellor Research Development and Training or their nominee.
(25) Intermission must be requested where a student is not able to work on their research and annual leave is not appropriate. International students must seek the approval of an International Student Adviser before making an application for intermission. The following restrictions apply to intermission:
(26) Where a student applies to change their research topic and they are from a country listed under the autonomous sanctions requirements, the change must also be approved by the Pro Vice-Chancellor Research Development and Training and a new risk assessment must be carried out using the appropriate form.
(27) A student may not be enrolled or enrol in another course, including at another institution, while enrolled in a Deakin HDR without the approval of the Faculty Executive Dean or Pro Vice-Chancellor Research Development and Training.
(28) Students are responsible for ensuring that the University has their correct contact details and for regularly checking their mail and Deakin email for University correspondence. International students are required to notify the University within seven days of a change of address.
(29) Where an HDR student is to be offered ongoing employment at Deakin, the Head of Academic Unit will ensure that there is no conflict of interest or any risk of disadvantage to the student in relation to their course.
(30) An international student who receives Australian permanent resident status must inform Deakin Research and the Division of Student Administration immediately upon notification and provide evidence of the change.
(31) Students may withdraw from their course at any time by notifying the HDR Candidature Manager in writing. Withdrawal may result in an academic and/or financial penalty as outlined on the Deakin Fees website.
(32) A student's enrolment may be terminated by the University in the following circumstances:
(33) Deakin Research will inform the student in writing that their enrolment has been terminated and the reasons for it. If the grounds are for non-payment of fees, the Division of Student Administration will inform the student and provide the student with a limited time to resolve the situation. A student whose enrolment has been terminated ceases to be a student of the University.
(34) A former student whose enrolment has been terminated for non-payment of fees may apply to the Division of Student Administration for reinstatement of their enrolment.
(35) A former student whose enrolment has been terminated for the reasons in clause 32 excluding the payment of fees, or termination for unsatisfactory progress without the right to be re-admitted, may apply to be re-admitted via the HDR application process outlined in this procedure. The faculty/institute will only approve re-admission of a student after termination of enrolment if there is evidence that the student is able to achieve satisfactory academic progress.
(36) For the purpose of this Procedure: