(1) This Policy came into effect for all study periods which commence on or after 11 November 2019. (2) This Policy is pursuant to Regulation 5.3(1) - Assessment and Academic Progress in Higher Education Award Courses. (3) This Policy includes the following schedule: (4) This Policy outlines the principles and responsibilities and processes for promoting and supporting students’ academic progress. (5) This Policy applies to students enrolled in the University's higher education award courses, other than higher degrees by research. (6) The University upholds academic standards and will implement a process for detecting and supporting students at risk of unsatisfactory academic progress. (7) Students enrolled in a course are expected to maintain satisfactory academic progress. This includes: (8) Students are expected to: (9) Faculties will formally monitor student academic progress: (10) Informal academic progress monitoring and support may occur whenever a staff member identifies a student as having difficulty in completing aspects of their study. (11) Each Faculty Board will establish an Academic Progress Committee to identify students at risk of, or making, unsatisfactory academic progress, decide and implement formal actions to support the student, monitor trends and issues in student academic progress and report and make recommendations for improvements. (12) The University will provide services, including support, to help students maintain satisfactory academic progress and, where appropriate, will place conditions on a student’s enrolment or will apply a period of exclusion from the course where the student’s circumstances are not conducive to study. (13) Before the census date in each study period, the Division of Student Life will contact all commencing students to remind them of the University’s academic progress requirements and the services that can help students with any issues that might interfere with their studies. (14) After each study period, the Academic Progress Committee will identify and notify any students who require formal action strategies based on result reports provided by the Division of Student Administration. (15) The Academic Progress Committee will consist of: (16) If the Chair is unavailable or otherwise unable to act an alternative Chair will be appointed by the Chair from the Committee members. (17) Committee members will respond to enquiries from staff and students in their Academic Unit about academic progress matters. (18) The Faculty Executive Dean or Institute Director will appoint Academic Progress Coordinator/s to administer reviews of academic progress and support the Academic Progress Committee. (19) Students will be invited to seek support where they: (20) Students judged to be at risk of, or making, unsatisfactory academic progress by the Academic Progress Committee will be notified and provided with support in accordance with Schedule A: Actions to support students at risk of or making unsatisfactory academic progress. (21) Where a student would have been supported through conditions on their enrolment or by exclusion, except that one or more of their results was finalised late, the Academic Progress Committee will take action according to Schedule A: Actions to support students at risk of or making unsatisfactory academic progress. (22) In monitoring academic progress, units offered in Start Anytime mode will be considered as a unit enrolment in the study period when the unit is completed. (23) Student performance in compulsory placements will be monitored according to the Student Placement procedure. (24) Academic Progress Committees will notify students identified under this Procedure, using the prescribed template, to explain: (25) All students who receive notification from an Academic Progress Committee regarding unsatisfactory academic progress are required to respond to the notification by email or other approved online method. (26) When a student notifies the Academic Progress Committee that they accept the proposed action, or do not respond within the specified timeframe, the Committee will notify the student that the action will be implemented or, if appropriate, noted in the student’s record for future enrolment. Subsequent review of the action in this case is not permitted except if clause 29 applies. (27) A student may apply for a review of their academic progress and proposed conditions on their enrolment or exclusion from their course. (28) To apply for a review of academic progress and proposed conditions or exclusion, the student must lodge their application using the approved form by email or approved online method with the faculty within 10 working days of the date of notification of the proposed actions, along with a written submission explaining the: (29) The faculty may agree to accept late review applications where exceptional circumstances outside the student’s control have prevented the student from applying within the normal timeframe. Failure to thoroughly check email is not an exceptional circumstance. Academic Progress Committee Chairs will consult Deakin International when international students ask to submit late applications. (30) The Academic Progress Committee Chair will decide that there were: (31) The Chair of the Academic Progress Committee will convene an Academic Progress Subcommittee/s to hear reviews of students’ academic progress and proposed academic progress actions. The Academic Progress Subcommittee will: (32) The Faculty Associate Dean, Teaching and Learning or Institute equivalent will ensure appropriate training of Academic Progress Committee and Subcommittee members for their roles. (33) If the student advises the faculty that they wish to attend a review meeting to discuss their academic progress and proposed actions, the Academic Progress Subcommittee will notify the student of: (34) If the student does not attend a faculty review meeting to discuss their progress, the Academic Progress Subcommittee determines the outcome on the basis of the student’s written submission and any other relevant information provided by the student or faculty. (35) The review meeting will take place according to the following process: (36) The Academic Progress Subcommittee may adjourn a review meeting at any time, but wherever possible the same staff should continue to consider the student’s situation at a later time. If it is not possible for the Subcommittee to reconvene in person, the decision may be made by circulation. Where new information is considered, the student will have the opportunity to respond to it in person or in writing according to the nature of the reconvened meeting. (37) The Academic Progress Subcommittee does not have to make a decision at the time of the review meeting and may take any additional time it requires to reach its decision, as soon as practicable but not exceeding 10 working days. (38) A decision of the Academic Progress Subcommittee is reached in private, by simple majority with the Chair having the casting vote. (39) Where the Academic Progress Subcommittee is persuaded that the reasons for the student’s unsatisfactory academic progress have been addressed or no longer apply, or that an action would not be appropriate in the circumstances such as the student’s subsequent results, it may vary the action as set out in Schedule A: Actions to support students at risk of or making unsatisfactory academic progress. (40) The Academic Progress Subcommittee may also require students to access academic support services and make other recommendations. (41) When it has come to a decision, the Academic Progress Subcommittee must notify the student within five working days and, where relevant, Deakin International, of the decision, its reasons for the decision, and the right to appeal according to clause 48-49. (42) A student who has been excluded for unsatisfactory academic progress may apply to the Academic Progress Committee to be re-admitted to their course after the period of exclusion. To apply, the student must: (43) The Academic Progress Committee will consider documentation submitted by the student and may invite the student to attend a meeting with the Committee. (44) The Academic Progress Committee approves re-admission only if: (45) A re-admitted student’s previous unsatisfactory academic progress will not be considered by the Academic Progress Committee in monitoring the student’s academic progress after re-admission. (46) As soon as practicable after the faculty has reached its decision, the Academic Progress Coordinator will: (47) The Chair of the Academic Progress Committee will provide an annual report to the Faculty Board and Academic Board, via Teaching and Learning Committee, about processes within the faculty, aggregated data (maintaining confidentiality) and analysis related to unsatisfactory academic progress and outcomes, trends over time and recommendations. (48) A student may appeal to the University Appeals Committee against a review decision or a re-admission decision, on one or more of the following grounds: (49) The appeal must be lodged in writing within 20 working days of being notified of the decision according to the Student Appeals procedure. (50) For the purpose of this Policy:Academic Progress policy
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
University commitment
Maintaining satisfactory academic progress
Responsibility for monitoring of student academic progress
Actions to support student academic progress
Section 5 - Procedure
Support for students
Academic Progress Committee
Monitoring academic progress
Student notification and response
Applying for a review of academic progress and proposed actions
Review of academic progress and proposed action by Academic Progress Subcommittee
Review meeting
Re-admission after exclusion
Records and reporting
Appealing the review outcome or re-admission decision
Section 6 - Definitions
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This decision is not appealable.
The faculty will notify the student as soon as practicable, and within 10 days, of their decision and the reasons for it.