(1) This Procedure was approved by the Vice-Chancellor on 14 May 2013 and incorporates all amendments to 16 September 2015, with clauses 53-59 to come into effect Trimester 1, 2016.
(2) This Procedure is pursuant to the Admission Process, Enrolment, Fees and Charges Policy.
(3) This procedure outlines the University's requirements and processes regarding the admission, enrolment and levying of student fees and charges at the time of admission and enrolment.
(4) This procedure applies to all University units and courses except Higher Degrees by Research, short courses and Vocational Education and Training (VET) courses. The procedure applies to all faculties offering units and courses for study as administered by the University and to all students applying for enrolment or currently enrolled in study at the University.
(5) Refer to the Admission Process, Enrolment, Fees and Charges Policy.
(6) Determination of offer for all applicants is made by a Faculty.
(7) Faculties may authorise Deakin International, the Division of Student Administration or the Institute for Koorie Education to make offers for courses and units as determined by Faculty Boards and approved by the Academic Board.
(8) Offers of admission for domestic students shall be made only in writing by the Executive Director, Student Administration.
(9) Offers of admission for international students shall be made only in writing by the Executive Director, Deakin International.
(10) Offers of admission for applicants to the Institute for Koorie Education shall be made only in writing by the Director, Institute for Koorie Education (IKE).
(11) Pursuant to the Admission Process, Enrolment, Fees and Charges policy, the University may withdraw an offer in the following circumstances:
(12) A person who seeks to be admitted by the University to a course or unit must apply for admission in accordance with University-approved processes and within relevant timeframes. Irrespective of eligibility or any other provision in this policy, the Executive Director, Student Administration or the Executive Director, Deakin International may, on reasonable grounds, refuse an application for admission from any applicant.
(13) Applicants may apply for deferral of their studies within five working days of receiving an offer of a place in a course, through the process applicable to them as detailed in their offer letter or as outlined on the University website.
(14) The University will normally allow domestic students to defer for up to 24 months and international students for 12 months. The Faculty Executive Dean or their delegate may consider requests from students for longer deferral periods in special circumstances.
(15) An applicant who has reached the maximum deferment period of two years (or one year for international students) may apply to the Faculty Executive Dean or delegate to extend their deferment if there are extenuating circumstances.
(16) If the deferment period lapses, the applicant will be required to apply for admission and to compete for a place at the appropriate time. If the applicant wishes to be considered for a place in a different course, a new application in accordance with standard admission application practices will be required.
(17) An applicant whose application to defer has been approved will be guaranteed a place in the coursework award program for which the original offer was made in the following academic year, provided that the course is available to commencing students at that time.
(18) A student who is granted deferment will be liable for any tuition fees applicable in the year in which they enrol.
(19) A student must formally undertake enrolment or re-enrolment on or before the date prescribed in each year via the prescribed process on the Deakin University website.
(20) An applicant who wishes to accept their offer of study at the University must enrol on or before the dates prescribed.
(21) The University will publish all information necessary for students to complete their enrolment in a timely manner.
(22) Faculties will provide course and unit enrolment advice.
(23) Students may apply to undertake study at another Australian tertiary institution or at an overseas tertiary institution and have their studies credited towards their Deakin University degree, subject to the following conditions:
(24) Applications for cross-institutional enrolment must be approved by the relevant Faculty Enrolment Officer/ Course Adviser/s.
(25) Studies at another Australian tertiary institution must be taken while maintaining continuity of enrolment at Deakin University.
(26) Students enrolled at another Australian tertiary institution or at an overseas tertiary institution may apply to undertake study at Deakin University and have their studies credited towards the course taken at their home institution. (Refer to Credit Transfer and Recognition policy).
(27) Units approved for cross-institutional enrolment will normally be restricted to those not offered by Deakin University.
(28) Once enrolment has been completed, students can vary their enrolment. Enrolment variations must be consistent with course and unit rules and requirements.
(29) A student must consider the effect of any enrolment variation on their tuition fees, student contributions, scholarships and visas where applicable.
(30) To maintain continuity of enrolment in a course, a student must either:
(31) A student who wishes to discontinue their enrolment from all units and intends to return to their course of study at a later date, must submit an Application for Intermission in order to retain their right to re-enrolment.
(32) A student may apply for one or more periods of intermission from their course and may apply at any time of the year. Depending on the time, costs may be incurred for part (if international), or all fees, HECS liability, etc.
(33) Intermission must have a definite start date and must be for a specified amount of time, not exceeding the equivalent of one academic year.
(34) When considering applying for intermission it is the responsibility of the student to:
(35) In exceptional circumstances (e.g. where a student needs approval for a longer period of leave due to known commitments such as employment or military service or a medical reason), approval of up to 24 months may be given by the Faculty Executive Dean or delegate.
(36) A student may discontinue their enrolment in a course or unit without penalty up to the dates prescribed and published by the Executive Director, Student Administration.
(37) A course discontinuation may incur an academic and/or financial penalty as outlined on the Deakin Fees website.
(38) A student discontinuing their enrolment who later wishes to be re-admitted to their course of study or admitted to a different course, will be required to submit an application for re-admission in the prescribed manner.
(39) A student may be discontinued from a course for failure to comply with requirements set out in the Higher Education Support Act 2003 (Cth) (e.g. failure to lodge a Commonwealth Assistance Form [CAF] or Tax File Number [TFN] or has not paid fees or charges).
(40) Under section 47A of the Education Services for Overseas Students (ESOS) Act2000 (Cth), an overseas student or intending overseas student defaults, in relation to a course at a location, if the student withdraws from the course at the location (either before or after the agreed starting day).
(41) A student who has been discontinued from the course and is not entitled to be enrolled (for example due to unsatisfactory course progress or general or academic misconduct) must apply for re-admission.
(42) A unit withdrawal may incur an academic and/or financial penalty (see Deakin Fees website) and may affect any scholarships a student may have.
(43) A unit withdrawal up to and including the Census date is without academic penalty (i.e. the enrolment will not be recorded on the Academic Transcript).
(44) A student's enrolment in a unit or units may be refused or discontinued by the University in the following circumstances:
(45) Subject to meeting the minimum entry requirements (see Admission Criteria and Selection (Higher Education Courses) Procedure) a person who wishes to complete a single unit of study offered by the University without undertaking an award course may apply for admission as a non-award student through the University's approved processes.
(46) The University reserves the right to vary the list of units available for non-award study.
(47) If a student's enrolment has lapsed or been discontinued, should they wish to be readmitted they must make application for readmission. A student cannot be readmitted without payment of outstanding fees, academic progress or misconduct issues.
(48) A student is normally not permitted to be readmitted into discontinued courses.
(49) Students may apply to enrol in units additional to their course requirements or their teaching period load, subject to approval from the Faculty Enrolment Officer/Course Adviser. Full fees may be charged.
(50) If an international student gains Australian Permanent Resident status:
(51) A student enrolled in a Deakin undergraduate or postgraduate course may apply to transfer to another course subject to meeting course requirements.
(52) Course transfers will not normally be permitted during a period of study and will be dependent upon availability of places, including clinical placements, and resources.
(53) A student who has been enrolled in a course at their initial campus for generally one period of full-time study or equivalent, may apply in writing to the relevant Faculty to transfer to the same or equivalent course at a different campus, including Cloud (online).
(54) Campus transfers will not normally be permitted during the current study period and will be dependent upon availability of places, including clinical placements, and resources.
(55) A student who has entered their current course through the Victorian Tertiary Admissions Centre (VTAC) will not be eligible for campus transfer until one period of full-time study or equivalent is completed. Other students may be eligible for earlier campus transfer, subject to the conditions in clauses 56 and 57.
(56) To be eligible to transfer the student must meet the following additional requirements:
(57) Where these requirements are not satisfied transfers may be approved on a case-by-case basis by the Faculty Executive Dean.
(58) In deciding whether to approve the transfer to another campus, faculties will take into account:
(59) Faculties may apply quotas for transfers to specific courses at each campus with the approval of the Faculty Executive Dean.
(60) After determination by the University of the annual fees and charges, the Executive Director, Student Administration will publish current and comprehensive information about the fees and charges. The information will include:
(62) For the purpose of this procedure: