Policy Glossary
The Glossary is a list of terms and their standard definitions for policies and procedures. Unless separately defined or the context of the document requires otherwise then the following definitions apply to each policy or procedure.
Click on a letter from A to Z below to view glossary items that begin with the selected letter, or use the scroll bar located on the right hand side of this page to browse the entire list.
The Academic Board is established pursuant to section 20 of the Deakin University Act 2009 (Vic) as the principal academic authority within the University. It is responsible to the Council for maintaining the highest standards in teaching and research. A commitment by University academic staff members to adhere, in all teaching, research and related activities, to five fundamental values: honesty, trust, fairness, respect and responsibility. The academic staff member, usually unit chair, responsible for managing academic content and providing leadership to staff and students involved in the academic led international program. As defined in Regulation 04.1(2) - Academic Misconduct: a) conduct by a Student that is designed or calculated to, or has the effect of, providing a misleading basis for admission, assessment or academic progress; and/or b) conduct by a Student in connection with Research that is dishonest, reckless or negligent or seriously deviates from accepted standards within the scientific and scholarly community. A formal collaboration with a public or private institution or organisation in Australia or overseas which is principally focused on the University’s teaching and learning. Academic partnerships may include partnerships for course delivery, articulation, staff and student mobility, or general academic collaboration. A student’s progress towards successful completion of the academic requirements of the course in which they are enrolled. Staff of the University employed to undertake teaching, research and/or related academic duties. Enables academic staff members to pursue research and/or scholarly work outside the University. This may be for the purpose of collaborating with other leading scholars, researchers or professionals at other institutions or organisations, for fieldwork or internationally-related research. The research or scholarly work undertaken during the ASL should support a stream of activity as part of a research plan and provide value to the University and the academic staff member. The period from the first day of the Study Period of any year, to the day preceding the first day of the first Study Period of the following year, both inclusive. Programs led by academic staff in which learning content is delivered overseas as either a component of a larger credit-bearing course or a standalone unit. The process by which an acquired artwork becomes the legal property of the University and records are established to note the artwork’s provenance, condition and other relevant information. Guides the promotion committee to consider the quality of work, while considering the applicant’s record in the context of the specific factors that may have adversely impacted output in the period relevant to the application. These might include family or carer responsibilities, illness or disability, part-time appointments, unusual teaching commitments, and planned or unplanned absences. An individual measure or action taken by the University that has the effect of assisting a member of the University to participate in the University environment. A single aggregate score that is the sum of the four best subjects that the student has completed at a Year 12 level, added to 10% of the sum of the weakest two subjects (for a total of 6 subjects). Transmission of scanned printed material (both text and images) to a telephone number connected to a printer or other output device. An evaluation of a student's academic performance in each of the assessment tasks prescribed for a Unit, by whatever means a faculty board has determined, which may include Examination. A panel appointed by each Faculty Board for each unit offered by the Faculty in that study period. Each assessment panel will consist of at least two members of the academic staff of the University, one of whom will be the Unit Chair. Contractors, consultants, volunteers, visiting appointees and visitors to the University. A member of the University academic staff who plays one or more of the following roles in the supervision team: providing assistance to the other team members in guiding and supporting the candidate, acting as a back-up in case of absence or non-availability of the principal supervisor, and/or bringing particular research expertise to the team to assist the candidate. An entity (excluding University-controlled entities and excluding any shareholdings in the University’s investment portfolio) which Deakin University has the ability to influence, but not the power to control. As defined in Equal Opportunity Act 2010 (Vic) discrimination is prohibited on the basis of the following attributes: age, breastfeeding, employment activity, gender identity, disability, industrial activity, lawful sexual activity, marital status, parental status or status as a carer, physical features, political belief or activity, pregnancy, race, religious belief or activity, sexual orientation, personal association (whether as a relative or otherwise) with a person who is identified by reference to any attributes. An agency of the Department of Foreign Affairs and Trade - Australian Aid, formerly referred to as "Australian Agency for International Development" or "AusAID". Commonwealth guidelines for the ethical and responsible conduct of research. The AQF stipulates the national policy for regulated qualifications in Australian education and training. An overall percentile ranking calculated by the Victorian Tertiary Admissions Centre (VTAC) for the use of tertiary institutions to compare the overall achievement of students who have completed different combinations of Victorian Certificate of Education (VCE) studies, or equivalent Year 12 qualifications in Australia, in the same year. Officer of the University appointed by the Chief Financial Officer to approve payment. "Authorised Officer" is also used under Regulation 06.1(2) - University Property and means any person authorised to implement and enforce this Regulation and includes: Directors of Divisions, Principal Officers of Faculties, Directors of Centres and Institutes, University Librarian, Vice-President (Enterprise) and Principal Officer of the Medical School. A scholarship, bursary or prize awarded to a student on the basis of academic excellence, outstanding achievement and/or access and equity. Comparison of processes and performance to best practice and performance of others in the higher education sector or elsewhere with the object of improving the University’s processes and performance. The area that will receive the benefits from a gift or sponsorship. Money, property or other assets bequeathed by Will. The name, brand mark (including colour, design, picture, symbol and typeface), logo, logotype, graphic devices and all brand elements normally associated with the University and used to communicate with internal and external audiences. A Masters Degree with sufficient research components to meet the Australian Qualifications Framework (AQF) definition of a Masters Degree (Research), which is designed to provide a pathway from an ordinary bachelors degree (AQF level 7) to entry to a doctoral degree. An area of knowledge that includes fields of study within recognised or emerging professions Any repeated unreasonable behaviour that causes a risk to the health or safety of another person. A full or partial remission of fees. Capability of the organisation to continue delivery of products or services at acceptable predefined levels following a disruptive incident. The management process that identifies the potential impact to business operations if threats are realised, and which provides a framework for building organisational resilience with the capability of an effective response that safeguards the interests of its key stakeholders, reputation, brand and value creating activities. Documented procedures that guide organisations to recover, resume, and restore operations to a pre-defined level following a disruption. Process of analysing activities and the effect that a business disruption might have upon them. The dominant mode of delivery is through face-to-face learning experiences at a Deakin campus or other physical site. Students will also have access to online learning resources and experiences. The dominant mode of delivery of the unit entails face-to-face learning experiences at a Deakin campus or other physical site; access to online learning resources and experiences may also be provided. An eligible nominee standing for election. A person on whom a member of their immediate family or household is wholly or substantially dependent for personal care, support and assistance because of an illness, injury or emergency. A person is not considered a carer if the care is provided on a commercial basis. The date on which enrolments in a unit are finalised. It is the last date on which an eligible student can: apply for HECS-HELP, FEE-HELP or SA-HELP for a unit; withdraw from a unit without being liable for the tuition fees or student contributions (domestic students) or for the full tuition fee (international students); or for the Student Services and Amenities Fee (if applicable), or withdraw from the unit without a reference appearing on their academic transcript. A person under 18 years of age. All forms of physical, emotional or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse. One or more of the following: a) committing or coercing another person to commit an act or acts of abuse against a child; Work that involves an activity with a child where the contact would reasonably be expected as a normal part of the activity and the contact is not incidental to the activity. Working includes volunteering or other unpaid work. The ATAR at or above which all eligible ranked applicants who applied for that course through VTAC were offered a place. The ATAR at or below which eligible ranked applicants for that course will not be considered. The dominant mode of course delivery is online. There may be some scheduled learning experiences and students may be required to attend a designated physical site for some assessment and learning tasks. The dominant mode of delivery of the unit entails online learning resources and experiences; there may be some compulsory contact hours and students may be required to attend a designated physical site for some assessment and learning tasks. A person meeting the criteria set out in Schedule A:Qualifications for HDR Supervision of the Higher Degrees by Research Supervision Procedure, who shares the main supervisory responsibilities more or less equally with another co-supervisor, one of whom will take the role of executive supervisor. Acting with another person with the intention to deceive (e.g. submitting the work, or part of the work, of someone, even with their permission, or having someone else write any part of an assignment for you). As defined in Regulation 05.2(2) - Higher Education Award Courses - General. Any commercial activity engaged in by, or on behalf of, the University and as further defined in Part 6 Division 6 of the Deakin University Act 2009 (Vic). A place in a course for which the University receives funding from the Australian Government. Partnerships with a diversity of individuals, agencies and organisations, community groups, professional associations and other educational providers, both nationally and internationally. Performance by students enrolled within a unit is assessed to the same standard. A properly lodged expression of dissatisfaction requiring formal resolution. A system for recording and monitoring the progress of student complaints. Adhering to the requirements of laws, industry and organisational standards (including University policies and procedures). It can also include principles of good governance and accepted community and ethical standards. An occurrence of non-compliance with legislation, regulations, codes of practice and standards, as well as University legislation, policies and procedures. A document outlining all the relevant components and processes for compliance management across the University to ensure consistency of compliance management application. The totality of structures, including methodology, training, procedures and website that provide the foundation for the University’s implementation, review and improvement of compliance management. Laws, regulations, codes, standards, policies and procedures the University is required to comply with. A record maintained by the Risk and Compliance Office used to identify the University’s compliance obligations and to assess the risk, impact and likelihood of non-compliance with these obligations. Key compliance activities and controls for these obligations are documented within the register. A description of a set of compliance obligations that can relate to the whole university, part of the university, or as otherwise specified. This typically includes some representation of the level/magnitude of the compliance obligations and associated risks involved. An expression of dissatisfaction by a student that can be resolved directly with the person or area involved without the need for formal action. Confirmation of candidature involves an evaluation of and feedback on an HDR candidate’s progress, research question and project plan. A divergence between the individual interests of a person and their professional responsibilities such that an independent observer might reasonably conclude that the professional actions of that person are unduly influenced by their own interests, including any actual, perceived or potential conflicts of interest. Individuals whose primary employment is with an organisation, agency or entity external to the University, who are appointed as staff of the University to undertake teaching and/or research for the University. The conjoint nature of the relationship lies in the appointees' ability to carry out the teaching or research role for the University being dependent on their external position. A committee set up to consider proposals for appointment of conjoint professors and make recommendations to the Vice-Chancellor. Working on an activity or in a position that involves that involves or may involve contact with children, either under the position description or due to the nature of the work environment. This includes indirect contact with children in the community. Examples include any in-country work, in particular working in remote/rural locations, oral and written communications (including electronic communication) relating to a child, visiting premises such as schools, health or residential facilities that provide services to children, and community consultations such as data collection, surveying or training. Producers, distributors, broadcasters, copyright and intellectual property owners in video, music, images and written material holders of copyright in content presented in media. Ongoing review cycle designed to progressively improve processes, services or outcomes. Improvements are referenced to available standards, good practice and the University’s own requirements to achieve its strategic goals. An agreement between the University and a third party or parties, a contract includes purchase orders, heads of agreement, memoranda of understanding, letters of intent, tenders, strategic partnerships, variations and extensions to existing contracts. A University staff member appointed by a contract sponsor to monitor and manage a contract. A member of the Executive, an Executive Director, a Director of an Institute, a Head of School, a Faculty General Manager or Deputy Faculty General Manager, the University Librarian, a Head or Director of a Unit, a Deputy Vice-President (reporting to an Executive member Vice-President), the University Solicitor and any other Financial Delegate listed in Table A to the Financial Delegations Policy with an expenditure limit of at least $100,000. The value of a contract over its life (excluding GST), or where the contract relates to the conduct of a research project and the University is not the administrator of the funding for the project, the value of the University’s cash and in-kind contributions and allocations of funding to the University from the administrator over the life of the contract (excluding GST). A company or an individual (other than a University employee) engaged to provide services to the University. Contractors include consultants. The staff member who is responsible for the administration of the engagement of contractors for an organisational area. Contractor officers may be the senior financial or administrative officer within a School, Division or other organisational area. An entity over which the University has the capacity to control decision-making, directly or indirectly, in relation to the financial and operating policies. Monday to Friday from 8 am to 10 pm but in the case of undergraduate courses, these will normally be scheduled from 8 am to 8 pm and in the case of postgraduate courses, these will normally be scheduled using a mix of day and evening classes up to 10 pm. Dishonest activity in which a member of staff, student, controlled entity or an associate of the University acts contrary to the interests of the University, knowingly or recklessly abuses their position of trust, and adversely affects the University’s effective and honest performance or intended to do so in order to achieve personal gain or advantage for him or herself or for another person or entity. Corruption can also involve corrupt conduct by the entity, or person purporting to act on behalf of and in the interests of the entity, in order to secure some form of improper advantage for the entity either directly or indirectly. Corruption does not occur unintentionally, or through mistaken actions. A set of Units or a higher degree by research program approved by the Academic Board, and which when satisfactorily completed normally qualifies a student for an award of the University. The leading member of a course team responsible to the Faculty Executive Dean for the academic leadership of a course or group of courses. A committee appointed by a Faculty to select applicants to be offered a place in a course, each comprising a minimum of three continuing staff members, two of whom must be academic staff members, and members of the relevant course team, and must be conversant with the University’s admission and selection requirements. A group of at least four continuing or fixed-term (term of three years or greater) academic staff members, including representatives from each campus on which the course is offered and at least one active researcher, appointed by the Faculty Board to coordinate the design, ongoing development and review of a course. Credit granted towards particular or specific components of a qualification or program of learning. Credit granted towards elective components of a qualification or program of learning. Credit granted for relevant concurrent learning (approved in advance by a Faculty) which, on successful completion, will be credited towards an award of the University, Credit granted for relevant prior learning (including formal, informal and non-formal learning). A traumatic event, or threat of such, that causes or may cause extreme stress, fear, significant disruption to student’s learning, injury or death. An enrolment in units at another institution (approved in advance by a Faculty) which, on successful completion, will be credited towards an award of Deakin University, or an enrolment at the University in units that, on successful completion, will be credited towards an award of another institution. A program which provides tax incentives to encourage gifts of culturally significant items from private collections to public art galleries, museums, libraries and archives. Individual facts or items of content, including symbolic representations that may form the basis of information (e.g. a date, a name, a number). The process of removing artworks from the University’s Art Collection. The repository of information about users (for example, LDAP), devices and services on the Deakin University network, including Deakin University usernames, locations, capabilities, access rights and security authorisations, managed by the Deakin eSolutions. All physical spaces (e.g. data centres, machine rooms, network or communication closets) managed by the Deakin eSolutions. Deakin Graduate Learning Outcomes describe the knowledge and capabilities graduates have acquired and are able to apply and demonstrate at the completion of their course. They consist of outcomes specific to a particular discipline or profession as well as transferable generic outcomes that all graduates should have acquired irrespective of their discipline area. Under the Patents Act 1990 (Cth), Deakin staff or students entitled to be named on the Patent as inventors, are considered Deakin Inventors in the case of patentable inventions. The approved postponement of study for a specified period prior to the first enrolment in a course. To authorise or entrust an officer of the University with decision-making power or authority to decide to take action (or provide advice to this effect) in a specified area. Members of staff in Faculties and other areas who are designated to provide advice and receive complaints as stipulated in the Student Complaints Resolution Policy. As defined in the Disability Discrimination Act 1992 (Cth) and includes physical, intellectual, psychiatric, sensory, neurological and learning disabilities, physical disfigurement and the presence in the body of disease-causing organisms. It also includes conditions which are permanent or temporary, conditions that people have now, had in the past, may have in the future or which they are believed to have. It also includes people who care for people with disability or health conditions. Generally described as the unfair or unfavourable treatment of a person because of a personal characteristic or attribute, real or imputed, including the setting of a requirement, condition or practice that is unreasonable and that people with a particular characteristic cannot meet. Differences between individuals or groups of people in age, cultural background, disability, ethnicity, family responsibilities, gender identity and expression, language, marital or relationship status, parental or carer status, religious belief or activities, sex (including intersex status) and sexual orientation; diversity may also include other ways in which people are different, such as learning, life experience, work experience and socio-economic background. Acknowledging diversity enables differences to be recognised and valued in the learning environment and workplace. A person who is a citizen or permanent resident of Australia, a citizen of New Zealand or a person holding an Australian permanent refugee, humanitarian or protection visa. A student who is an Australian citizen, a New Zealand citizen or the holder of an Australian permanent resident visa. Electronic Funds Transfer at Point of Sale. A person who is eligible to be elected to a University Body in a specific Election in accordance with the terms of reference applicable to the University Body and as stated in the Notice. A person who is entitled to vote in a specific election in accordance with the terms of reference applicable to the University body and as stated in the Notice. A gift made with the intention that the funds are invested to support the Beneficiary from investment income. The process of completing all required procedures including the payment of all prescribed fees and charges for the course and/or units to be undertaken by the student and/or the status which results from the completion of the process. The Deakin University Enterprise Agreement 2013. A combination of side stream smoke (smoke from the burning end of a tobacco product) and exhaled mainstream smoke (the smoke breathed out by a smoker). ETS is classified as a human carcinogen (cancer causing agent). Equal access to, and participation in, aspects of public life, including learning and employment. The fair treatment of people on the basis of respect and merit, the recognition of disadvantage and the absence of discrimination. Identifiable groups of people within the community that, due to one or several personal characteristics, have been affected by systemic disadvantage with regard to access to educational or employment opportunities and have experienced less favourable outcomes in education or employment. A centrally organised, formal, supervised, time-limited, summative assessment task conducted during the official examination period. Examinations are not a compulsory assessment task in every unit, but where conducted, routine feedback will not normally be provided to students. The termination by the University of a student's enrolment in a Course for a specified period with no right to apply for re-admission for a minimum period of one Academic Year. Provides the leadership for the activities of the University and is led by the Vice-Chancellor. It includes Deputy Vice-Chancellors, the Chief Financial Officer, the Chief Digital Officer and Pro Vice-Chancellors and Vice Presidents who report directly to the Vice-Chancellor. A team member who is a suitably-qualified member of the University’s academic staff will act as executive supervisor, taking the responsibility of ensuring that the candidate receives appropriate guidance in their project and support toward successful completion of their thesis and its examination. HDR supervision teams will not necessarily include a principal supervisor, for example when supervision is shared between two co-supervisors. Council has delegated authority to exempt some commercial activities from this policy. Commercial activities that can be approved as exempt by the Vice-Chancellor are those where the annual expenditure budget for the activity does not exceed $1.5 million or, in the opinion of the Vice-Chancellor, the activity does not expose the University to any undue financial or other risk. An early point of exit for students who choose not to complete the whole course in which they enrolled, and which provides an opportunity for students to exit with an award of a lower level if the student has met the requirements for that alternative award. Excludes GST and applies to a cost per item, except where several connected items comprise a total acquisition or purchase. A person who plays a comparable role to an associate supervisor, but is not a member of the University staff. The individual academic or administrative staff member within a Faculty who has the responsibility for approving student international placements. The relevant committee appointed by each Faculty Board to deal with assessment and Academic Progress matters as specified in Regulation 05.3(1) (sometimes named ‘Faculty Academic Progress and Discipline Committee’, or ‘Faculty Academic Progress Committee’, or ‘Academic Progress Subcommittee'). Staff within a Faculty designated to manage, coordinate, provide administrative support to staff and students associated with Academic Led International Programs or International Placements, and who may be located within an academic or administrative area. Australian Government loan program to help eligible domestic fee paying students pay their tuition fees. Fee-Higher Education Loan Program. An area of knowledge capable of sustaining a major sequence. A transaction that results in a cash outflow or in-kind outflow of University resources. It does not extend to an authorisation to enter into contracts on behalf of the University (see Contracts Policy). Officer of the University authorised by Council or the Chief Financial Officer to enter into a financial commitment. Long-term assets that are held solely for use and not for conversion into cash, including: a) assets acquired under a finance lease or hire purchase arrangement Learning that takes place through a structured program of learning that leads to the full or partial achievement of an officially accredited qualification. Assessment primarily used to provide feedback on student learning and the effectiveness of teaching, which does not contribute to a student's final grade and/or mark for a unit of study. Dishonest activity by any person or entity causing actual or potential financial loss to any person or the University including theft of moneys or other property, or the deliberate falsification, concealment, destruction or use of falsified documentation used or intended for use for a normal University purpose or the improper use of information or position. Seeking and receiving gifts or sponsorship for the University in a range of ways, including, but not limited to: a) donations or grants from non-government organisations, trusts, foundations or individuals This definition excludes competitive or recurrent State and Australian Government grants. a) regularly out of their primary work location/office on work duties and/or travel on University business; or A gift or benefit under this policy is something that has a monetary value or worth, or other advantage or privilege derived as a result of a business-related relationship connected with the University. Examples could include a dinner at a restaurant, tickets to attend a sporting or cultural event, gifts for a cultural holiday, a gift presented on reaching agreement with a supplier, etc. For the purpose of this policy, the University defines the value of a gift or benefit as follows: A nominal gift or benefit is under $200 in value The Office with central University responsibility for the management of outbound and inbound student mobility. Partnerships with governments or government bodies at local, Commonwealth or state level. A descriptive indicator of a student’s achievement in an assessment task or a unit, awarded by an academic staff member as part of a marking process. Grades and corresponding marks are set out in the Grading Schema, Schedule A of the Assessment (Higher Education Courses) Procedure. A person who provides information and support to an individual who believes they may have been subjected to or accused of unlawful conduct. Heads of Academic Units listed in Schedule A: Academic Units of the Higher Degrees by Research (HDR) Supervision Policy. A senior member of academic staff who is qualified as a principal supervisor. The Vice-Chancellor, a member of the Executive, a Pro Vice-Chancellor, an Executive Director, a Director (including a Director of an Institute), University Librarian and University Solicitor. Divisional Directors, Directors of Institutes, Heads of School. A state of physical, mental and social well-being and not merely the absence of disease or infirmity (World Health Organization). Australian Government loan program to help eligible Commonwealth supported students to pay their student contribution amounts. Higher Education Contribution Scheme, Higher Education Loan Program. High-profile guests to whom the Major Event and Visitor Protocol applies, including: Academic awards of the University, as specified in clause 6, Regulation 05.2(1) - Academic Awards. A course that leads to a higher education award of Deakin University. A course, unit or module, offered by Deakin University that does not lead to an award of the University Academic awards of the University conferred in accordance with Regulation 05.2(6) - Honorary Degrees. A partner, child, parent or sibling (including step relatives) of the staff member or of the partner of the staff member, grandparent, grandchild, aunt or uncle of the staff member or the partner of the staff member, a person for whom the person has caring responsibilities arising from an Aboriginal and Torres Strait Islander kinship relationship of equivalent status to those listed above. A practice leader and Manager, at HEW level 9 or above, who is assigned by the Responsible Officer to lead the development, implementation and review of the relevant policy or procedure. Situation that might be, or could lead to, a disruption, loss, emergency or crisis. Practices that anticipate and accommodate the needs of a diversity of people, minimising the need for adjustments to respond to individual needs, while maintaining quality and other standards. Learning gained through work or life experiences. A collection of data in any form, which may be transmitted, manipulated, and stored, and to which meaning has been attributed. Information may include, but is not limited to: a written document, an electronic document, a webpage, an email, a spreadsheet, a photograph, a database, a drawing, a plan, a video, an audio recording, a label or anything whatsoever on which is marked any words, figures, letters or symbols which are capable of carrying a definite meaning to anyone. All physical spaces (e.g. server rooms, network or communication closets, computer laboratories), hardware and infrastructure (e.g. servers, workstations, voice and data network, audio visual equipment, and portable storage devices) associated with the delivery of ICT services and materials. The person who is responsible and accountable for information and records management for an organisational area of the University and who will ensure appropriate storage, access, use, distribution and disposal of the information and records. The approved suspension of study by a student after enrolling in a course, usually for a total period of not more than one Academic Year. Encompasses in-house audit staff employed by the University, staff from the contracted internal audit co-source provider and/or staff from an external organisation engaged by the Internal Audit Unit to provide specific internal audit services. A transfer by a currently enrolled Deakin student from one award course to another. A person who is not a citizen or permanent resident of Australia, is not a citizen of New Zealand or a person holding an Australian permanent refugee, humanitarian or protection visa. Includes: a) International off-campus student enrolled in a course of study delivered at a location outside Australia through distance learning. As defined in Regulation 05.2(2) Higher Education Courses - General. Dangerous, hazardous, biological or biochemical consumables or chemicals, excluding gases. The accommodation, furniture, equipment, computers and network infrastructure provided by the Library. Includes material in any format provided for use or loan by the Library. Any person who accesses the Library Facilities or uses Library Materials. An event that has some of the following features: A group of related units approved by the Faculty Board and listed in the University Handbook amounting to a minimum of 6 credit points, with at least 2 credit points in each of levels 2 and 3 of the course. Include floods, extreme weather events, tsunami, earthquake, terrorist attack, or other incident whether natural or otherwise that results in significant loss of life or destruction of natural or man-made assets and/or disruption to normal functioning of that society/community. A numerical indicator of a student’s achievement in an assessment task or a unit, awarded by the academic staff member as part of a marking process. Grades and corresponding marks are set out in the Grading Schema, Schedule A of the Assessment (Higher Education Courses) Procedure. A description of expected levels of performance in the essential criteria associated with an assessment task. Includes but is not limited to physical samples, photographs, written or audio-visual recordings, artwork, questionnaires or other instruments, fieldwork notes, and other items which are the sources of data or themselves constitute data in a research project. The maximum period of time that may be taken by a student to complete a course of study. The maximum period of study is determined according to the following formula; however, Faculty Boards may increase the maximum period of study for a course. Faculty Boards may also vary this period for an individual student. Students will be notified in writing as soon as possible, and any variations require approval by the Academic Board: Maximum Period of Study = 2n + 1u (not including period of intermission) where 'n' is the number of years or trimesters taken to complete the course when undertaking a full-time load (a full-time load is normally 8 credit points per year) and 'u' is the length of time taken to complete one unit of study (usually a trimester or a year). Traditional and new media including print, television, radio and online forums (including but not limited to news sites, comment boards, social networking sites, blogs, podcasts). Any person or entity (such as a school/unit) that accepts payment cards as payment for goods and/or services. A term used for applicants who fall below the clearly-in ATAR demarcation but above the clearly-out ATAR demarcation; it is typically 20 per cent of offers to Year 12 applicants. A change to a current policy or procedure that is of an insubstantial nature, and does not affect meaning or intent. Minor amendments may affect responsibilities and structures and other operational aspects. In relation to research is defined variously within the Protected Disclosure Act 2012 (Vic), the Australian Code for the Responsible Conduct of Research (Australian Code) and the Deakin University Enterprise Agreement 2013 (EA). a) standard mobile phone handset; A Deakin University staff member assigned to supervise the access of authorised personnel entering physical ICT facilities, and who is appropriately authorised and has completed any induction requirements for that ICT facility. The rights given to authors by Part IX of the Copyright Act 1968 (Cth), being the rights (a) to attribution of authorship, (b) not to have authorship falsely attributed and (c) of integrity of authorship. A unit or course delivered through the University that does not lead to an award of the University. Learning that takes place through a structured program of learning but does not lead to an officially accredited qualification. The notice of the election published by the Returning Officer. An award that recognises outstanding achievement in a bachelor degree program of four or more years. The on-course Honours Award is one of the two types of honours program offered by the University. The packing and removal of household items, loading, freight charge, insurance of goods in transit, storage of household items for a period not exceeding two months, temporary accommodation for a period not normally exceeding two weeks, other settling assistance services and removal broker charges. Sale tax or duties on imported goods remain the responsibility of the appointee. Work undertaken by a staff member for a person or organisation other than the University, for which the staff member receives some form of payment, recompense or other consideration from the person or other organisation. Outside work includes being a director of an external organisation. A person who has responsibility for the care of a child and includes a step-parent, adoptive parent, foster parent or guardian. A relationship between the University and other parties to achieve specified objectives. A partnership may include individual persons, industry, government, institutions (including other educational providers) and/or community organisations. A member of the Executive who proposes the establishment of a partnership. Any credit or debit card accepted by the University. Payment Card Industry Data Security Standards, developed by the PCI Security Standards Council. As defined in the Information Privacy Act 2000 (Vic), is information or an opinion (including information or an opinion forming part of a database), that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion, but does not include health information. Using other people's words, ideas, research findings or information without acknowledgment, that is, without indicating the source — The Deakin Guide to Referencing website provides information on how to acknowledge other people’s works. A check of an individual’s criminal history leading to a certificate issued by a government authority displaying all releasable court outcomes. A statement of principles and rules setting out the position of the University on key aspects of its operation. The process set out in the Performance Planning and Review Procedure. A member of Deakin academic staff who is the leader of an HDR supervision team, and has the responsibility of ensuring that the candidate receives appropriate guidance in their project and support toward successful completion of their thesis and its examination. An award made in recognition of a student’s achievement - prizes are for past achievements and cannot be made conditional on further study or continued high achievement A statement that provides information or step-by-step instructions to implement a Policy. The acquisition of goods or services by way of purchase, hire-purchase agreement, lease or other contractual arrangement. Staff of the University employed to provide administrative, technical or other academic support services. A panel established by a Faculty or Institute to support candidates who have been identified as not making satisfactory progress in their research studies and who are at risk of not completing their degree within the prescribed time limit. A person, usually from the Office of the Vice-President Advancement (Advancement) Donor Relations team, appointed by the Vice President (Advancement) to be responsible for the University’s relationship with a particular donor or sponsor. A disclosure or complaint made under the Protected Disclosures Act 2012 (Vic) that shows or tends to show (i) a person, public officer or public body has engaged, is engaging or proposes to engage in improper conduct; or (ii) a public officer or public body has taken, is taking or proposes to take detrimental action against a person. Under this legislation a person is protected from any repercussions from the disclosure. A period of enrolment in a program of advanced study and research subject to set requirements, prior to admission to full candidature. Includes all formal public presentations of research outcomes, including exhibition or performance of artworks. A request for the purchase of goods and services for the University. A staff member of the University or any other person or organisation authorised to undertake procurement activities on behalf of the University. Application of processes to ensure that minimum expectations and standards of processes and outcomes are met (accountability) and to enhance their quality (improvement). Any procurement process valued at less than $300 000 conducted by the University via a select or open method and taking the form of an expression of interest (EOI), request for quotation (RFQ), request for proposal (RFP), request for information (RFI) or similar type process. A term used for applicants who were previously enrolled in a course without completing, due to enrolment lapse, discontinuation, or exclusion and are now seeking to re-enrol into their previous course. An adjustment that balances the interests of all parties affected and does not cause the University unjustifiable hardship as defined in the Disability Discrimination Act 1992 (Cth). Recorded information created, received, used or maintained by the University in the transaction of business which provides evidence of University activities. Records contain information which reflects what was communicated or decided or what action was taken and therefore constitutes the evidence of activities. Includes salary, superannuation, loadings, allowances and other cash equivalent benefits such as personal use of an assigned vehicle. Where a gift or benefit is $200 or greater in value requiring that it be recorded on the University’s Gift Register. A supervisor who is an eminent member of the University professoriate who wishes to have a high-profile link to the supervision of a candidate’s project but is not expected to carry out all the day-to-day responsibilities of a principal or executive supervisor. An undergraduate bachelor degree (generally but not exclusively of three years duration) followed by an additional year of full-time study, or its equivalent, that involves research and research training. The Research-based Honours Award is one of the two types of honours program offered by the University. All assets, people, skills, information, technology, premises, supplies and information that an organisation has to have available to use, when needed, in order to operate and meet its objectives. An Executive member or a Senior Manager who owns and is accountable for a particular policy or procedure that falls under an area of operation in their jurisdiction. The final grade/mark in a Unit awarded to a student based on the assessment for that Unit. The person appointed to conduct a particular election by the Vice-Chancellor or their delegate but cannot be a candidate in the election. The ‘effect of uncertainty on objectives’, as defined by Standards Australia and Standards New Zealand (AS/NZS ISO 31000: 2009 Australian/New Zealand Standard: Risk management - Principles and guidelines). Risk is typically characterised by reference to potential events, and measured in terms of a combination of the likelihood of the event occurring and the consequence if it were to occur. The overall process of risk identification, risk analysis and risk evaluation. A matrix that facilitates the consistent assessment and measurement of risk across the University. It allows for the prioritisation of assessed risks and the determination of appropriate risk control measures and their importance in managing the risks. A document outlining all the relevant components and processes for risk management across the University to ensure consistency of risk management application. The totality of structures, including methodology, training, procedures and website that provide the foundation for the University's implementation, review and improvement of risk management. Ach Faculty, Institute and Other Area (FIOA) has a risk register which is stored in the risk management software (BWise), containing information on all the risks belonging to the FIOA. The level of risk that is acceptable to the University to achieve its objectives. This is set by Council and reflected in the Risk Assessment Matrix. The Student Amenities Higher Education Loan Program is a loan scheme that allows eligible students to defer all or part of the cost of the Student Services and Amenities Fee. The control of recognised hazards to achieve an acceptable level of risk. Specific details or guidelines to assist with the implementation of policy; for example Schedule A of the Academic Awards Procedure lists the colours of graduation regalia for different awards. Financial aid, either in cash or kind, awarded to a student to help pay for their education. In-kind payments may include all or part of tuition expenses or accommodation costs. A staff member(s) appointed by a Faculty with delegated authority to select applicants to be offered a place in a course. A selection officer must be a continuing staff member and must be conversant with the University’s admission and selection requirements. Vice-Chancellor, Deputy Vice-Chancellors, Pro Vice-Chancellors, any member of the University’s Executive as well as Heads of Schools, Divisional Directors and Heads of Institutes/Units. A matter that (a) involves an offence under law (e.g. assault); (b) incurs on the University an obligation to act (e.g. discrimination, sexual harassment, harassment, vilification, bullying, victimisation); or (c) is otherwise considered to present a significant risk to the University or its members. A list of services provided to ICT users, which includes the purpose and key features of each service. Work which involves the personal labour of one or more individuals including mental, artistic or physical work. The supply of services is distinct from the supply of goods. As defined in the Sex Discrimination Act 1984 (Cth), a person sexually harasses another person (the person harassed) if: a. the person makes an unwelcome sexual advance, or an unwelcome request for sexual favours, to the person harassed; or b. engages in other unwelcome conduct of a sexual nature in relation to the person harassed; in circumstances in which a reasonable person, having regard to all the circumstances, would have anticipated the possibility that the person harassed would be offended, humiliated or intimidated. Includes cigarettes, cigars, pipes, electronic nicotine devices and the use of other implements that emit harmful or toxic smoke for the purpose of inhaling. Internet and mobile-based channels and tools that allow users to interact, share opinions and content - via written comments, video or audio files - and encourage participation and engagement in building communities or networks (for example Facebook, Twitter, LinkedIn, Instagram and YouTube). A user profile established on a social media platform for the purpose of official social media use. An assessment task undertaken by a student where special consideration has been granted to the student. Specialised research collections, including items that need special care, which are housed in the Library under controlled conditions. The process available to students whose capacity to perform is temporarily and adversely affected by circumstances outside of their control, by which they may apply for approval to take additional time to complete an assessment task or to complete the assessment task at a later time, or the outcome of that process. The SEAS program allows selection officers to grant consideration for course entry to applicants, but does not exempt applicants from meeting the course entry requirements. The scheme takes into account short and long-term educational disadvantage, including personal information and location, non-English speaking background, difficult circumstances, disadvantaged financial background, and disability or medical condition. That area of the University responsible for the purchase, receipt or ongoing use or management of the goods and services where the procurement process requires the conduct of a quotation or tender process. The Executive Portfolio (or its specific constituent area) responsible for developing, managing and monitoring a community or industry partnership The Faculty responsible for developing and delivering a course through an Academic Partnership or developing, managing and monitoring a community or industry partnership. The exchange of funds or in kind support for material benefits including promotional opportunities. As defined in section 3 Deakin University Act 2009 (Vic), 'any person employed by the University'. A criterion or reference point against which quality can be judged. An order for goods and services to be supplied on an on-going basis, usually up to an agreed value. A person, including a candidate for a Higher Degree by Research, enrolled in a course or unit in the University pursuant to Statute 05.1 – Admission, Selection and Enrolment. International Work Integrated Learning programs ('International Placements'), including field placements, internships, volunteering placements or industry based learning placements for currently enrolled undergraduate and postgraduate university students. An online management system for international mobility programs encompassing the promotion, online application, risk management and reporting capabilities. A defined teaching and study period specified by a faculty for the completion of Units for a particular Course. Extra points allocated to the aggregate of Year 12 applicants in recognition of their high performance in pre-determined Year 12 subjects that are relevant to the course/s for which they have applied (as published in the VTAC Guide). Assessment primarily used to measure the level of a student’s success in achieving learning outcomes, which contributes to a student's final grade and/or mark for a unit of study. Academic appointments at the levels of honorary professor, honorary associate professor, adjunct professor and honorary fellow. Supernumerary appointments carry no specific remuneration. Additional assessment tasks undertaken by a student in order to make a determination of result, and required of students where there is genuine doubt about their academic performance in a specific Unit. An external individual, partnership or company engaged to provide goods and services to the University. The purchase of goods and services where equivalent consideration is given to the social, environmental and economic elements of the purchase. Evidence of the quality of the applicant’s achievements over a number of years in all academic fields. Achievements are assessed in the context of the discipline area, in relation to the weightings nominated by the applicant, and in the context of opportunities available in the discipline, School, Faculty, Institute, Centre or Unit. A method of notifying individuals or organisations of an alleged copyright infringement, allowing time for any breach of copyright to be rectified. The officer responsible for dealing with any breach of copyright charged in a take-down notice. The Take-down Officer will be the Deputy Chief Information Officer/IT Executive Director, eSolutions. A process that involves the procurement of goods and services valued at more than $300 000 (GST exclusive), conducted by the University via a select or open method and taking the form of an expression of interest (EOI), request for tender (RFT), request for proposal (RFP), request for information (RFI) or similar type process. Any substance containing tobacco leaf, including but not limited to, cigarettes, cigars, pipe tobacco, hookah tobacco, snuff, chewing tobacco, dipping tobacco, bidis, clove cigarettes, or any other preparation of tobacco. A risk rating indicating the maximum level of risk the University will accept for the associated risk. This is based on the University’s risk tolerance. Treatment plans require actions that will reduce/mitigate the risk. It can involve avoiding activities that cause the risk, removing the source of the risk, changing factors driving either the likelihood and/or consequence, sharing or transferring the risk. A component of a Course having a discrete designated code and title in which students enrol and complete specific work requirements. A Unit is commonly: a). an eighth of a year’s workload; The person appointed by the Principal of the School to be responsible for coordinating the curriculum, teaching and assessment in a Unit. The lecturers and tutors of the unit from each campus. The Unit Team determines the content, assembles the study materials and sets the assessment tasks for the unit. A standing committee of Academic Board to hear and determine student academic appeals as specified in Regulation 05.3(1) - Assessment in Higher Education Award Courses. Council, the Academic Board, Faculty Boards, Institute Boards and their committees, and such other boards and committees as the University may from time to time establish. Includes students and staff as well as members of the general community who use facilities or are affected by the operations of the University. The official University publication in print, electronic or other form, containing details of Courses and related information. Any real property owned or controlled by the University including leased premises. All land, buildings, vehicles, facilities and other property owned or leased by or under the control of the University; but excluding student residences provided by Deakin. Students are considered to be at risk of unsatisfactory Academic Progress when: a) they have failed one or more units in a trimester, or b) they are unlikely to complete their course within the maximum period of study. Students are considered to have made unsatisfactory Academic Progress, when: a) they have failed at least 50 per cent of credit points in each of the preceding two (2) trimesters, or b) they have failed a unit twice, or c) they have failed a compulsory practicum or placement, or d) they will not complete their course within the maximum period of study. A complaint that lacks substance and has been intentionally fabricated. Any form of detriment directed at a person for alleging, making or participating in, supporting or resolving a complaint of discrimination, sexual harassment or victimisation; or a person associated with a person who alleges, makes or participates in, supports or resolves a complaint of discrimination, sexual harassment or victimisation. Anyone engaged in lawful activity while at University campuses. Voice over Internet Protocol. Transmission of scanned printed material (both text and images) to (or from) a telephone number connected to a device as an email attachment through the Internet. At work and study wellbeing is characterised by both physical and mental health, constructive and engaging relationships, work satisfaction and work-life balance. A legal declaration of a person’s wishes regarding disbursement of their assets after death. Work undertaken by a student that is done as part of, or in connection with, a course of study undertaken with a provider, in respect of which student learning and performance is not directed by the provider, and the purpose of which is to obtain work experience relevant to the course of study. Any place where a person attends for the purpose of carrying out any functions in relation to their employment. In the University context, this includes all work-related activities at all campuses as well as off-campus if the activities are directly related to a staff member’s employment.Return to TopA
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b) possessing, controlling, producing, distributing, obtaining or transmitting child exploitation material or child pornography material;
c) committing or coercing another person to commit an act or acts of grooming or online grooming.Return to TopD
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b) plant, office furniture and equipment with a single-item value of $5,000 or more (exclusive of GST), motor vehicles, land, buildings, leasehold improvements, the University Art Collection and the University Library Collection
c) assets that are designed, built and constructed within the University.
b) bequests
a) special events and sponsorships.Return to TopG
b) required to be contactable or on call out of normal business hours; or
c) not able to access a University landline phone; or
d) in roles with security or operational responsibilities that require them to be readily contacted by phone; or
e) able to be more effective and/or efficient by using tablets while working at an approved Deakin location.
A reportable gift or benefit is $200 or greater in value.Return to TopH
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b) International offshore student enrolled in a course of study delivered at a location outside Australia
c) International onshore student holding an appropriate visa enrolled in a course of study delivered at an Australian location.Return to TopJ
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b) advanced mobile phone handset (e.g. Smart phones); and
c) advanced SIM and/or Wi-Fi enabled devices, including tablets (e.g. iPad), and devices with mobile broadband (e.g. USB dongle).Return to TopN
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b). one Study Period in duration; and
c) carries a specific credit value towards an award.Return to TopV
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