(1) This Procedure was approved by the Vice-Chancellor on 7 May 2016 and incorporates all amendments to 13 September 2016. (2) This Procedure includes the following schedules: (3) This Procedure outlines the criteria for the reimbursement of business expenses to University staff and is pursuant to the Business Expenses policy. (4) This Procedure applies to all eligible fixed term and continuing University staff. (5) Refer to the Business Expenses policy. (6) The Head of Organisational Unit has the authority to approve the reimbursement of the following expenses: (7) The staff member must provide: (8) The Head of Organisational Unit can approve reimbursements where: (9) Upon approval of a staff member's application for study support, a copy of the application form must be provided to the Human Resources Division for recording in the HR system and for reporting purposes. (10) Use of private or hire vehicle must be approved in advance of use by the Manager wherever possible. (11) Staff will be reimbursed at a rate of 65 cents per kilometre. (12) Claims for reimbursement must be submitted through DeakinPeople and approved by the staff member's manager within one month of the date of incurrence. (13) The reimbursement of claims by staff to do with the reasonable and genuine business use of personal mobile communication devices is subject to the Corporate Mobile Communication Devices procedure. (14) The staff member must obtain in principle approval from the relevant manager prior to incurring the costs. (15) To claim for reimbursement of expenses, staff members should follow the process outlined in the Corporate Finance Expense Reimbursements guide, or the relevant procedure. The claim will be considered and may be approved by the relevant Head of Organisational Unit. (16) For the purpose of this Procedure:Business Expenses Reimbursement procedure
Section 1 - Preamble
Top of PageSection 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
Requirements for the reimbursement of tuition fees related to Study support — (Professional staff)
Private vehicle use
Use of Non-University mobile communication devices
Claim for reimbursement
Section 6 - Definitions
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This is not a current document. It has been revoked and is no longer in force.
(See the Professional Development (Professional Staff) procedure for more information and the Supervisor's Assessment Tool in the Application for Study Support - Professional Staff form to help determine an appropriate level of support.