(1) This Procedure is effective from 9 August 2024. (2) This Procedure outlines Deakin's professional development offerings for Professional staff and provides details of the eligibility criteria and approval process for supporting these offerings. (3) This Procedure applies to all Professional staff, excluding casuals. (4) This Procedure is pursuant to the Employment of Staff Policy. (5) There are a number of professional development opportunities available to Professional staff at Deakin. Leaders and staff members are encouraged to discuss these opportunities as part of their DeakinAchieve discussions. (6) Staff members are eligible to apply for study support where: (7) Study support proposals should be discussed and recorded as part of DeakinAchieve conversations. The staff member must submit an Application for Study Support to the Head of Organisational Unit before commencing study. Applications are subject to the written approval of the Head of Organisational Unit who will determine the type and level of support to be provided. Approved study support must be recorded in the staff member’s DeakinAchieve plan and approved application forms must be provided to People Services for recording in DeakinPeople and for reporting purposes. (8) To support and encourage the health and wellbeing of staff undertaking work and study, Deakin recommends that staff complete no more than one unit/subject per study period to ensure the staff member can effectively balance work expectations and study loads. Accordingly, study support is capped at one unit/subject per study period. (9) Study support for courses at external institutions will only be granted if there is evidence of no equivalent course being on offer at Deakin. (10) Staff may decide to undertake additional units/subjects within the same study period, but study support will be limited to only one unit/subject. (11) The leader's Assessment Tool in the Study Support form is to be used as a guide for determining the appropriate level of study support to be granted. Study support can include: (12) Study support is granted from the organisational unit's budget and will be at the discretion of the Head of Organisational Unit. (13) Leaders must ensure that the organisational unit can maintain operations during staff absences for study. Study support will not normally be granted if it necessitates the employment of replacement staff, paid overtime or time off in lieu of overtime. (14) At the end of each study period the staff member must provide their leader with evidence of unit completion. Where a staff member's progress is unsatisfactory, study support will not be continued. (15) Staff members must submit an application for study support each year. (16) Where the Head of Organisational Unit has approved study support the staff member must apply for reimbursement via DeakinUniFi within twelve months and must provide: (17) Following completion of the course, the staff member must provide a copy of the completed qualification to People Services for recording in DeakinPeople. (18) Staff members on continuing or fixed-term (three years or more) appointments may request a secondment to another area within the University, or to another organisation. Further details are outlined in the Secondments, Transfers and Job Rotations Guidelines. (19) A request for a secondment will require written approval from the Head of the staff member's organisational unit. (20) For a secondment outside the University, where the University continues to pay the staff member and the staff member has worked in another country for a continuous period of six (6) months or more, the Head of Organisational Unit must advise the Chief People and Culture Officer for payroll tax purposes. (21) Professional staff members on a continuing or fixed term (more than 12 months) appointment may, following discussions and with the support of their leader, make a written request to their Head of Organisational Unit to attend a work related conference. Where possible, staff and leaders are encouraged to discuss conference attendance as part of their DeakinAchieve discussions. (22) Conference attendance is capped at 5 working days per annum for Professional staff, unless further leave is endorsed by their leader and is approved by the member of the Executive responsible for their work area. (23) Where conference attendance is approved by their Head of Organisational Unit or a member of the Executive, the staff member must enter the conference attendance leave dates (including any approved travel dates) into DeakinPeople prior to the commencement of the conference. (24) During their attendance at the conference, including travel to and from, Professional staff members must comply and behave in accordance with all University policies and procedures including the University's Code of Conduct. (25) As part of the approval process, the Head of Organisational Unit or member of the Executive will advise the staff member whether they are required to prepare a specific report or presentation to their work area following their attendance at the conference. In the absence of a specific report or presentation being required, it is still the staff member's responsibility to ensure that knowledge gained through a professional development activity is applied, communicated and shared with their supervisor and/or colleagues (26) A Mentoring Program is available to all fixed term and continuing staff members. Further details, including the application process, are available on the Mentoring Program website. (27) Leaders must provide reasonable support for staff to participate in the Mentoring Program, and are encouraged to participate as mentors. (28) For the purposes of this Procedure:Professional Development (Professional Staff) Procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
Study support
Course Provider
Certificate IV or Higher
Bachelor Degree
Post Graduate
Masters or Higher
Yearly Maximum
Non-HELP/HECS related courses
Deakin University
60% of unit costs up to the yearly maximum
50% of unit costs up to the yearly maximum
45% of unit costs up to the yearly maximum
40% of unit costs up to the yearly maximum
$3000
Non-HELP/HECS related courses
Other institution (for courses not offered by Deakin)
50% of unit costs up to the yearly maximum
40% of unit costs up to the yearly maximum
35% of unit costs up to the yearly maximum
30% of unit costs up to the yearly maximum
$2000
HELP/HECS related courses
Deakin University
40% of unit costs up to the yearly maximum
30% of unit costs up to the yearly maximum
25% of unit costs up to the yearly maximum
20% of unit costs up to the yearly maximum
$1300 (per FBT year*)
HELP/HECS related courses
Other institution (for courses not offered by Deakin)
30% of unit costs up to the yearly maximum
20% of unit costs up to the yearly maximum
15% of unit costs up to the yearly maximum
10% of unit costs up to the yearly maximum
$1000 (per FBT year*)
Secondment
Conference attendance
Mentoring program
Section 6 - Definitions
View Current
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Further information about eligibility criteria is available on the Study Support webpage.
*FBT year is from 1 April to 31 March.