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Prevention and Control of Fraud and Corruption policy

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Section 1 - Preamble

(1) The new Deakin University Enterprise Agreement 2013 came into effect on 25 November 2013 and this Policy is currently under review. Affected policies and procedures will be updated as soon as possible to reflect any new changes.

(2) This Policy was approved by the Vice-Chancellor on 19 December 2007 and includes all amendments 23 August 2013.

(3) This Policy is pursuant to the Code of Conduct.

Governing law

(4) The law governing the prevention and control of fraud and corruption at the University includes:

  1. Financial Management Act 1994 (Vic)

(5) and the following Statutes and Regulations of the University:

  1. Statute 4.1 - Student Misconduct
  2. Regulation 4.1(1) - General Misconduct
  3. Statute 5.1 - Admission Selection and Enrolment
  4. Statute 5.2 - Academic Awards
  5. Statute 5.3 - Assessment and Academic Progress
  6. Regulation 6.1(4) - Information and Communications Technology
  7. Statute 9.1 - Intellectual Property
  8. Regulation 9.1(1) - Intellectual Property
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Section 2 - Purpose

(6) To govern the University's approach to the identification, prevention, control and reporting of fraud and corruption.

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Section 3 - Scope

(7) This Policy excludes matters of academic misconduct.

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Section 4 - Policy

(8) The University will not tolerate fraud or corruption committed against the University or by staff or students of the University.

(9) Staff must not engage in, assist in or cover up fraudulent or corrupt behaviour. Fraud and corruption against the University is a serious offence under various provisions of legislation and the University is willing and able to report suspected instances of fraud and corruption to the appropriate legal and regulatory authorities. Any failure by staff to comply with the Prevention and Control of Fraud and Corruption Policy and Procedure may result in disciplinary action in accordance with the Staff Discipline policy and the Deakin University Enterprise Agreement 2013.

(10) All staff are actively encouraged to report suspected incidents of fraud and corruption.

(11) The University will investigate allegations of fraud and corruption and will seek redress for losses or damages, in accordance with the Prevention and Control of Fraud and Corruption Procedure.

(12) The Chief Financial Officer is responsible for the management of the University's internal control framework that covers fraud and corruption prevention and control.

(13) The University has processes in relation to the making and handling of whistleblower disclosures which are separate from its processes in relation to the prevention of fraud and corruption.

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Section 5 - Procedure

(14) Refer to the Prevention and Control of Fraud and Corruption Procedure.

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Section 6 - Definitions

(15) For the purpose of this Policy:

  1. Corruption: dishonest activity in which a member of the University or contractor of the University acts contrary to the interests of the University and abuses his/her position of trust in order to achieve personal gain or advantage for him or herself or for another person or entity.
  2. Fraud: dishonest activity by any person or entity causing actual or potential financial loss to any person or the University including theft of moneys or other property, or the deliberate falsification, concealment, destruction or use of falsified documentation used or intended for use for a normal University purpose or the improper use of information or position.
  3. Staff and students: enrolled students, staff members, emeritus professors and supernumerary staff, and members of the Council and University committees.