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Policy Framework

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Section 1 - Preamble

(1) The Policy Framework was approved by University Council on 10 September 2015 and incorporates amendments made on 20 September 2016.

(2) The Policy Framework has the following schedule:

  1. Schedule A: Approval Authorities.
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Section 2 - Purpose

(3) To consolidate the University's framework for the development, approval, promulgation, implementation, review and revocation of policies and procedures.

(4) The Policy Development and Review procedure documents how to comply with the Policy Framework.

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Section 3 - Scope

(5) All University policies and procedures must be developed in accordance with this Policy Framework and the Policy Development and Review procedure.

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Section 4 - Policy

(6) In conjunction with legislation, University policies and procedures set down rules and standards for University operations.

(7) Policies and Procedure:

  1. are mandatory statements governing the University's operations
  2. align with the University's strategic direction and Deakin's objects and are consistent with external regulatory requirements and standards
  3. will be developed where necessary
  4. must be clear and easily understood by members of the University community
  5. must be accurate and kept up-to-date
  6. will be revoked when redundant.

Policy framework hierarchy

(8) Policies and procedures operate within a hierarchy, as shown below:

  1. Deakin University Act 2009 (Vic)
  2. Statutes
  3. Regulations
  4. Policies
  5. Procedures.
Documents lower in the hierarchy must be consistent with documents higher in the hierarchy.

Categorisation

(9) There are three categories of policies and procedures at the University:

  1. University governance
  2. Academic
  3. Administrative.

Approval

(10) Policies and procedures must be approved by the appropriate Approval Authority as provided in Schedule A: Approval Authorities.

Standardised policy processes

(11) All policies and procedures will follow the approved templates and will adhere to the design and process requirements as stipulated in the Policy Development and Review procedure to ensure clarity and consistency.

Policy Directory

(12) The Policy Library is the official repository for University policies and procedures.

Stewardship

(13) Each policy and procedure will have a Responsible Officer who is responsible for the coordination of development, implementation and review of that policy document.

Review

(14) The Responsible Officer will ensure that the policies and procedures that they have stewardship of will be reviewed at least every three years. The purpose of a review is to examine whether the policy document remains relevant and useful to the needs of the University.

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Section 5 - Procedures

(15) Refer to the Policy Development and Review procedure.

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Section 6 - Definitions

(16) For the purpose of the Policy Framework:

  1. academic policy/procedure: a policy or procedure directly related to the University's academic activities of teaching, research and research training.
  2. policy: A statement of intent or principle which regulates, directs and controls University operations.
  3. procedure: A statement providing instructions for implementing a Policy.
  4. Responsible Officer: an Executive member or a Senior Manager who owns and is accountable for a particular policy or procedure that falls under an area of operation within their jurisdiction.
  5. Senior Managers: Pro Vice-Chancellors, Heads of Schools, Directors of Divisions, Directors of Institutes, Heads of Units, the University Librarian, the University Solicitor, Executive Directors and other senior positions as determined by the Vice-Chancellor (refer to the Delegation of Authority policy and procedure).