(1) This Procedure is effective from 19 May 2020. (2) This Procedure includes the following schedule: (3) This Procedure sets out the processes for educating students about academic integrity and responding to allegations of breaches of academic integrity. (4) This Procedure applies to students of the University including former students who were students at the time an alleged conduct occurred, as defined in Regulation 4.1(2) - Academic and Research Integrity. Where students conduct research, they must also comply with the Research Conduct policy and the Research Integrity Breaches procedure. This Policy applies to staff in terms of the promotion of academic integrity and the detection and management of allegations of breaches of academic integrity. (5) This Procedure is pursuant to the Student Academic Integrity policy. (6) Students will be provided with information about academic integrity as part of their transition to the University. (7) Information about academic integrity will be included in all unit sites and relevant websites. This will include a statement on academic integrity incorporating definitions, sources of support and penalties that may apply to breaches. (8) All courses will include compulsory learning experiences to develop students understanding of the principles of academic integrity and how to apply them to their learning and assessment in accordance with the Course Design and Delivery procedure. This will include education at the beginning of a student’s first year at the University and further development in later years. (9) A member of staff in each Academic Unit will be nominated to ensure that: (10) A Faculty or Academic Unit member or group will be nominated to support new and existing staff to improve relevant practices and manage breaches of academic integrity. (11) Staff will be provided with professional development and support regarding assessment design to minimise opportunities for breaches of academic integrity. (12) Faculties will ensure Unit Chairs and higher degrees by research supervisors have appropriate guidelines and support for the use of software for detecting breaches of academic integrity. (13) Each Faculty Board will establish an Academic Integrity Committee to monitor trends and issues in student academic integrity and report and make recommendations for improvements. (14) The Committee will consist of: (15) The Chair will convene a subcommittee to hear and decide allegations of breaches of academic integrity. The subcommittee will (16) The Faculty Associate Dean, Teaching and Learning or Institute equivalent will ensure appropriate training of Committee and subcommittee members for their roles. (17) Committee members will respond to enquiries from staff and students in their Academic Unit about academic integrity matters. (18) The Faculty Executive Dean or Institute Director will appoint a Coordinator, Academic Integrity to administer allegations of breaches of academic integrity, support the work of the Academic Integrity Committee and act as its secretary. The Coordinator, Academic Integrity will receive an allegation, collate evidence and ensure decisions are implemented. (19) Staff who believe that a current student or former student, who was a student at the time of the alleged conduct, has breached academic integrity will report the allegation in writing to the Chair, Academic Integrity Committee via the Coordinator, Academic Integrity. Allegations may also be reported, via the Coordinator, by students or others. Allegations must be supported by documentation and evidence. (20) Where the allegation involves research integrity, the Chair will seek the advice of the Pro Vice-Chancellor Researcher Development as to whether the matter should be heard according to this Procedure or the Research Integrity Breaches procedure. The Chair may refer the matter to be heard according to the Research Integrity Breaches procedure. (21) The Chair, Academic Integrity Committee will consider the evidence and decide one of the following: (22) All allegations will be recorded centrally by the Coordinator, Academic Integrity. (23) Where a matter is referred under clause 21d and 21e, the subcommittee will hold a hearing to consider the evidence. (24) Subcommittee members will not have any conflict of interest in hearing the case. The Chair is able to make a decision concerning the allegation under clause 21 as well as hear the case. (25) The Coordinator, Academic Integrity will notify the student at least 10 working days before the hearing of: (26) Where further evidence is received prior to the hearing, it will be provided to the student as soon as possible. (27) The subcommittee may request the attendance of staff, students and other relevant people at the hearing to help them to make a decision. (28) Students may bring a support person to any meetings associated with the investigation or management of the case, provided that the person is not a practising lawyer. Where the support person has expertise likely to assist the subcommittee on procedural, technical or factual matters or if the student requires reasonable adjustments, the subcommittee will allow the support person to speak on the student’s behalf. (29) At the hearing, the subcommittee will review the evidence of the allegation and will give the student the opportunity to respond and the subcommittee can ask questions relevant to the case of any staff, students or other relevant people as required. The subcommittee will: (30) Where single member subcommittees determine during the hearings that the matter is too serious to be decided by them, they will refer the matter back to the Chair, Academic Integrity Committee to be heard by a three member subcommittee. (31) The subcommittee will make a decision at the end of the hearing or as soon as possible afterwards. The Chair may adjourn the hearing if appropriate and reconvene the hearing at a later date. The membership of the subcommittee must remain the same throughout the hearing. (32) The subcommittee will decide whether it is more likely than not that: (33) Where the subcommittee decides after a hearing that a breach of academic integrity has occurred, they will decide the outcomes using Schedule A: Outcomes for student breaches of academic integrity. (34) The Coordinator, Academic Integrity will notify the student within five working days of the outcome, reasons and right to appeal the decision. The Coordinator, Academic Integrity will coordinate the implementation of the outcome and record the decision and outcome in a central register. The decision will be implemented immediately, except where the student appeals the outcome to the University Appeals Committee and the decision relates to suspension, exclusion, expulsion or rescinding a degree, in which case the decision will not be implemented until the University Appeals Committee process is completed. (35) The Committee Secretary will notify Deakin International where the decision involves an international student. (36) Where there is evidence of a pattern of breaches of academic integrity across a cohort or study period, or an incident that affects the academic outcomes for a cohort, the Faculty Executive Dean or Institute Director will notify the Deputy Vice-Chancellor Education, the Risk and Compliance Unit and, if international students are involved, Deakin International. The Faculty will provide information on how it plans to manage the breach or incident. (37) The Academic Integrity Committee will report annually to the Deputy Vice-Chancellor Education, Faculty Board and Academic Board on academic integrity processes within the faculty, aggregated data on allegations of breaches of academic integrity and outcomes of these allegations, analysis of the aggregated data and recommendations. (38) A student may appeal to the University Appeals Committee against the decision and outcome/s only on one or more of the following grounds: (39) The appeal must be lodged in writing within 20 working days of being notified of the outcome according to the Student Appeals procedure. (40) Students will remain enrolled throughout the management of an allegation and internal management of a breach of academic integrity, including the University appeals process, and will continue normal academic work within their course. (41) Allegations will be heard and decided even if the student withdraws from the unit or course. (42) For the purpose of this Procedure:Student Academic Integrity procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
Education and support
Academic Integrity Committee
Allegation of breaching academic integrity
Decision
Outcome
a.
There is insufficient evidence to support the allegation.
Allegation dismissed.
The person making the allegation will be informed in writing.No further action will be taken.
b.
The allegation relates to poor academic practice rather than not acting with academic integrity and there is evidence that the student did not understand academic integrity principles.
Allegation dismissed.
The Chair recommends that the student complete academic integrity training.
c.
There may be a case to answer but insufficient evidence is available.
The Chair appoints a person to investigate and collate evidence for the purpose of further consideration.
d.
There is enough evidence for the Academic Integrity Committee to hear the case and the assessment task contributes 10% or less to the overall unit mark.
Allegation referred to a single member subcommittee or three member subcommittee.
e.
There is enough evidence for the Academic Integrity Committee to hear the case and the assessment task contributes more than 10% to the overall unit mark.
Allegation referred to a three member subcommittee.
Hearing by the Academic Integrity Subcommittee
Outcomes
Appeals
Continuing study and enrolment
Section 6 - Definitions
View Current
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If the Chair is unavailable or otherwise unable to act an alternative Chair will be appointed by the Chair from the Committee members.