(1) This Policy is effective from 20 February 2023. (2) This Policy includes the following schedules: (3) This Policy recognises and rewards the achievements of academic staff by providing promotion pathways. (4) This Policy applies to: (5) The University maintains a process for Academic staff promotions that: (6) Staff on a fixed-term contract may apply for promotion although success does not guarantee further employment within the University beyond the expiry of their current contract. (7) Level A Academics and Teaching Scholars will apply for promotion via their annual DeakinAchieve Plan using the Minimum Standards as a guide for the evidence required to demonstrate sustained performance at the level sought as outlined in the Academic Promotion procedure. (8) Staff (other than Teaching Scholars) on probation may apply for promotion although success does not guarantee successful completion of probation. (9) Those involved in the promotion process, including external assessors, must treat all information received as part of the process as confidential. Only the Chair of the relevant Academic Promotion Committee can provide feedback to applicants concerning the decisions of the committee. (10) Salary costs arising from promotion will be borne by the organisational unit in which the staff member is located. (11) Where a staff member’s appointment is externally funded, agreement and confirmation from relevant grant holder (on advice from the Deakin Research Finance team) and/or the Faculty may be required prior to consideration of the application for promotion. (12) Heads are encouraged to establish mechanisms to provide inclusive advice, assistance and support to potential applicants. (13) Applicants who identify as Aboriginal and Torres Strait Islander can seek additional support and cultural representation during the promotional round as outlined in Schedule C: Aboriginal and Torres Strait Islander Applicants in Academic Promotion. (14) Academic staff wishing to be promoted from Level A to Level B, and Teaching Scholars wishing to apply for Level B Teaching and Research, seek promotion through the annual DeakinAchieve process, and in direct discussion with the Head of the Organisational Unit. The Executive Dean of the Faculty determines the outcome of all Level A to B promotions. (15) Clause 18.10 of the Deakin University Enterprise Agreement 2023 (EA), provides that, Teaching Scholars can apply for promotion following a successful completion of a probationary period. A Teaching Scholar who is at step 1-6 of a Teaching Scholar position, if promoted, will become a Level B, step 1 Teaching and Research Academic. A Teaching Scholar who is at step 7-9 of a Teaching Scholar position, can apply to become either a Level B (would commence at step 4) or Level C (would commence at step 1) Teaching and Research Academic. The Executive Dean will determine the outcome of all Teaching Scholar promotions based on a recommendation from the Head via the DeakinAchieve process. (16) Promotion recognises and rewards a sustained contribution (normally at least two years) relative to opportunity, and is informed by demonstrated evidence of quality and impact of the achievements in the three academic fields with reference to the Minimum Standards and Principles for Applying and Assessing Achievement Relative to Opportunity. (17) Applicants must have formal qualifications (or equivalent experience) appropriate to the level of promotion sought as specified in the Minimum Standards and Principles for Applying and Assessing Achievement Relative to Opportunity. A doctoral qualification is required for promotion to Level C and above, except where approved by the Vice-Chancellor. (18) Overall sustained high performance at the current level of the three fields is required, together with a demonstrated capability to perform at the standard required of the level applied for. Account will be taken of the proportional weightings for teaching, research and service in the applicant’s Workload Allocation Model. Applicants may propose their own weightings and advance reasons for the variation. A holistic assessment of the application will be made, using the weightings as a guide. (19) The following committees are established by the Vice-Chancellor to consider applications for promotion: (20) Committees are constituted in accordance with Schedule A: Composition of Academic Promotion Committees, and where appropriate, Schedule C: Aboriginal and Torres Strait Islander Applicants in Academic Promotion. (21) The Chair will ensure that there is reasonable gender balance and that members include experts across the three academic fields who recognise the variety of conventions in the range of disciplines. Where difficulty is encountered in establishing a balanced membership, the Vice-Chancellor or nominee will, in consultation with the Chair, determine an alternative composition. (22) In accordance with the Declaration of Interest procedure, members of committees cannot provide advice to applicants on preparing their applications. (23) The Chair will ensure that committee members are properly informed about equal opportunity and diversity principles, and where appropriate, apply the Principles for Applying and Assessing Achievement Relative to Opportunity. (24) Applicants for promotion in a particular round cannot be members of a promotions committee that consders their application during that round. (25) Heads must complete a confidential Applicant Assessment Report on each Level C – E applicant from within their organisational unit. The standard DeakinAchieve process will apply for Level A Academics and Teaching Scholars and an Applicant Assessment Report will not be required. (26) The Applicant Assessment Report will contain: (27) The Vice-Chancellor may, in exceptional circumstances, approve a nomination from an organisational unit for an out-of-cycle promotion in accordance with the Academic Promotion procedure. (28) An application may be reconsidered by a Reconsideration Review Group (RRG) where a procedural irregularity has occurred. (29) Council, on the recommendation of the Vice-Chancellor, confers the title Alfred Deakin Professor. (30) The nomination process is outlined in the Academic Promotion procedure. Nominations are based on demonstrated capacity to provide a significant and sustained contribution to the University. (31) Alfred Deakin Professors retain the title while a Professor at the University, unless otherwise determined by the Vice-Chancellor. (32) The Academic Promotion procedure documents how to comply with this Policy. (33) For the purpose of this Policy:Academic Promotion policy
Section 1 - Preamble
Top of PageSection 2 - Purpose
Section 3 - Scope
Top of PageSection 4 - Policy
Principles
Criteria for promotion
Committees
Applicant Assessment Report
Out-of-cycle promotion
Reconsideration
Conferral of the title of Alfred Deakin Professor
Section 5 - Procedure
Section 6 - Definitions
View Current
This is not a current document. To view the current version, click the link in the document's navigation bar.