(1) This Policy was approved by the Vice-Chancellor on 4 June 2010 and incorporates all amendments to 27 October 2014. (2) This Policy is pursuant to the Public Records Act 1973. (3) The law governing information and records management at Deakin University includes both the common law and legislation, in particular: (4) This Policy documents requirements for the control of university data and information. (5) This Policy applies to all University data, information and records, whether received, created, maintained, copied, disseminated or disposed of by the University in the course of its operations. (6) All data and information held in the University and used by members of the University in their official capacities is considered to be a University asset, will be subject to University control and should be stored appropriately. Confidential, personal and proprietary data or information will be stored, to ensure, as far as is reasonably practicable, that it is protected from corruption, loss, unauthorised access and disclosure. (7) The University will manage its information to ensure that it meets legislative requirements. (8) All information held by the University, whether created or received, will have an Information Owner. (9) No University information will be sold or have ownership transferred to a third party without the approval of the Vice-Chancellor. (10) The University will manage its records throughout their lifecycle to ensure that they are a complete and accurate record of its business activities and that they remain the property of the University. (11) The Records Unit will maintain an information and records management program that includes: (12) To ensure that the confidentiality, integrity and availability of University Information is protected, staff members will only be provided with access to data and information in accordance with the requirements of their particular roles. Staff members authorised by the Vice-Chancellor or nominee may: (13) The Director, Corporate Governance, Risk and Compliance Services or nominee will receive and act on any notifications of alleged breaches of information and records management policy, procedures or guidelines. (14) Refer to the Information and Records Management procedure. (15) For the purpose of this Policy:Information and Records Management policy
Section 1 - Preamble
Governing Law
Top of PageSection 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
Section 6 - Definitions
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