• Section 1 - Preamble
• Section 2 - Purpose
• Section 3 - Scope
• Section 4 - Policy
• Section 5 - Procedure
• The Vice-Chancellor's Distinguished Fellows Program
• Nominations for Honorary Appointments (other than the Vice-Chancellor's Distinguished Fellows)
• Section 6 - Definitions

Section 1 - Preamble

(1) This Procedure is effective from 19 October 2016.

(2) This Procedure is pursuant to Statute 3.1 - Officers and Staff of the University and the Employment of Staff policy. It includes the following schedules:

1. Schedule A: Terms and Conditions - Honorary Appointment
2. Schedule B: Honorary Appointments Committee
3. Schedule C: Honorary Appointment Nomination Form.

Section 2 - Purpose

(3) This Procedure documents the steps required to make an Honorary Appointment.

Section 3 - Scope

(4) This Procedure applies across the University.

Section 4 - Policy

(5) This Procedure is pursuant to the Employment of Staff policy.

Section 5 - Procedure

(6) The Vice-Chancellor, may make the following honorary appointments in accordance with the requirements of this Procedure:

1. Honorary Professors
2. Honorary Associate Professors
3. Adjunct Professors
4. Adjunct Associate Professors
5. Honorary Fellows
6. Vice-Chancellor's Distinguished Fellow.

(7) An honorary appointee:

1. is not eligible to be a member of the University Council, the Academic Board or a Faculty Board;
2. is not eligible to vote in the election of members of the University Council, the Academic Board or a Faculty Board;
3. is not precluded from holding office as a Director in a company; and
4. may undertake activities in a paid capacity for the University or its wholly owned entities only with the prior approval of the Vice-Chancellor for work unrelated to the appointment.

The Vice-Chancellor's Distinguished Fellows Program

(8) On the recommendation of the Chief Advancement Officer the Vice-Chancellor may appoint individuals as Distinguished Fellows to recognise and engage with distinguished members of the community who have made a special contribution to their profession or to the community in their chosen field or walk of life.

(9) The following criteria may be included in consideration of the appointment of a Distinguished Fellow:

1. the capacity to lead strategically and to advise the Vice-Chancellor, and senior constituents in their field of distinction
2. the capacity to engage with alumni, community or industry leaders in areas that are important to the University's growth and reputation; and
3. the capacity to assume an ambassadorial role on behalf of the University to industry or the community.

(10) The Vice-Chancellor will report the appointment of Distinguished Fellows to University Council.

(11) Distinguished Fellows will meet regularly with members of the University and other Distinguished Fellows as required by the Vice-Chancellor.

Nominations for Honorary Appointments (other than the Vice-Chancellor's Distinguished Fellows)

(12) Nominations for honorary appointments and renewals (other than the Vice-Chancellor's Distinguished Fellows) may be made throughout the year using the Honorary Appointment Nomination Form at Schedule C which includes:

1. the rationale for the appointment, outlining; the specific nature of the contribution the candidate will make to the University's strategic aims
2. the proposed term of the appointment (normally three years)
3. details of the candidate's current position, curriculum vitae, academic and other formal qualifications and area(s) of relevant expertise.

(13) Nominating Authorities may recommend new appointments and renewals to the Vice-Chancellor in a monthly report following consideration of the nomination in accordance with the steps below depending on the level of the appointment.

Level D or equivalent

(14) Candidates for nomination up to Level D or equivalent are proposed and sent to the relevant Nominating Authority by:

1. a Head of School or equivalent or an Institute Director to a Faculty Executive Dean; or
2. a Senior Manager (as defined under the Delegation of Authority policy and procedure) or Institute Director to a Deputy Vice-Chancellor.

(15) The Nominating Authority may recommend the nomination to the Vice-Chancellor.

(16) The Vice-Chancellor advises the Nominating Authority whether or not the nomination is approved.

(17) The Nominating Authority forwards approved nominations to the Human Resources Division for processing.

(18) The Human Resources Division sends a letter of offer to approved nominees.

Level E or equivalent

(19) Candidates for nomination for Level E or equivalent are proposed to the Honorary Appointments Committee by:

1. Faculty Executive Deans
2. Deputy Vice-Chancellors.

(20) The Human Resources Division arranges for the consideration of candidates by the Honorary Appointments Committee (via circulation), unless a committee member requests a meeting to decide a recommendation.

(21) The Honorary Appointments Committee may recommend nominations to the Vice-Chancellor.

(22) The Vice-Chancellor's approval or non-approval is communicated to the Faculty Executive Dean or Deputy Vice-Chancellor who made the nomination.

(23) The Human Resources Division sends a letter of offer to approved nominees.

Renewal

(24) Requests for the renewal of existing Honorary Appointees, including existing Level E or equivalent appointments can be made by:

1. a Head of School or equivalent or an Institute Director to a Faculty Executive Dean
2. a Senior Manager (as defined under the Delegation of Authority policy and procedure) or an Institute Director to a Deputy Vice-Chancellor.

(25) Subject to approval by the Vice-Chancellor, the Faculty Executive Dean or Deputy Vice-Chancellor forwards nominations to the Human Resources Division for processing.

(26) The Human Resources Division sends a letter of offer to approved nominees.

Section 6 - Definitions

(27) For the purpose of this Procedure:

1. Adjunct Professors and Adjunct Associate Professors: persons who do not hold an academic appointment and whose outstanding achievement in their field of expertise may be equated to the level of achievement required for appointment to a chair or as an Associate Professor.
2. Honorary appointments: Honorary appointees are persons whom the University wishes to recognise because of their considerable standing and achievement in their field of expertise. Honorary appointments strengthen the University's teaching, research and professional activities consistent with Deakin's strategic objectives and foster co-operative arrangements between the University and other members of national and international academic, business, professional and cultural communities. An honorary appointee contributes voluntarily to the teaching and/or research activities to the general betterment of the University. A person holding an Honorary Appointment is not a salaried member of staff.
3. Nominating Authority: a position/body which is able to nominate persons to the Vice-Chancellor for Honorary appointment. Nominating Authorities reflect organisational arrangements and optimise the capacity of the University to make appointments that strengthen Deakin's teaching, research and professional activities. Nominating Authorities comprise:
   1. Faculty Executive Deans
   2. Deputy Vice-Chancellors
   3. Honorary Appointments Committee (Level E or equivalent only).
4. Up to Level D or equivalent: an Honorary Fellow, Adjunct Associate Professor and Honorary Associate Professor.
5. Level E or equivalent: an Honorary Professor or Adjunct Professor.