(1) This Procedure is effective from 1 August 2023. (2) This Procedure is made under the Vice-Chancellor Regulations. (3) This Procedure documents the steps required to make an Honorary Appointment. (4) The processes outlined in clauses 20-24 will also apply to the appointment of Clinical Professors, Industry Professors and Professors of Practice in accordance with the Recruitment of Staff Procedure. (5) This Procedure applies across the University. (6) This Procedure is pursuant to the Employment of Staff Policy. (7) The Vice-Chancellor, may make the following honorary appointments in accordance with the requirements of this Procedure: (8) An honorary appointee: (9) On the recommendation of the Chief Advancement Officer the Vice-Chancellor may appoint individuals as Distinguished Fellows to recognise and engage with distinguished members of the community who have made a special contribution to their profession or to the community in their chosen field or walk of life. (10) The following criteria may be included in consideration of the appointment of a Distinguished Fellow: (11) The Vice-Chancellor will report the appointment of Distinguished Fellows to University Council. (12) Distinguished Fellows will meet regularly with members of the University and other Distinguished Fellows as required by the Vice-Chancellor. (13) Nominations for other honorary appointments and renewals (other than the Vice-Chancellor's Distinguished Fellows) may be made throughout the year using the Honorary Appointment Nomination Form which includes: (14) Nominating Authorities may recommend new appointments and renewals to the Vice-Chancellor in a monthly report following consideration of the nomination in accordance with the steps below depending on the level of the appointment. (15) Candidates for nomination up to Level D or equivalent are proposed and sent to the relevant Nominating Authority by: (16) The Nominating Authority may recommend the nomination to the Vice-Chancellor. (17) The Vice-Chancellor advises the Nominating Authority whether or not the nomination is approved. (18) The Nominating Authority will provide approved nominations to the People Services Recruitment Team for processing. (19) The People Services Recruitment Team sends a letter of offer to approved nominees. (20) Candidates for nomination for Level E or equivalent are proposed to the Honorary Appointments Committee by: (21) The Honorary Appointments Committee will comprise: (22) The People Services Recruitment Team arranges for the consideration of candidates by the Honorary Appointments Committee (via circulation), unless a committee member requests a meeting to decide a recommendation. (23) The Honorary Appointments Committee may recommend nominations to the Vice-Chancellor. (24) The Vice-Chancellor's approval or non-approval is communicated to the Executive Dean or Deputy Vice-Chancellor who made the nomination. (25) The People Services Recruitment Team sends a letter of offer to approved nominees. (26) Requests for the renewal of existing Honorary Appointees, including existing Level E or equivalent appointments can be made by: (27) Subject to approval by the Vice-Chancellor, the Executive Dean or Deputy Vice-Chancellor forwards nominations to the People Services Recruitment Team for processing. (28) The People Services Recruitment Team sends a letter of offer to approved nominees. (29) Honorary Appointees are not University employees. Honorary Appointees must not: (30) On a day to day basis Honorary Appointees are responsible to the relevant Head of School, Executive Dean, Deputy Vice-Chancellor or Director of the Institute or other area. (31) Honorary Appointees may obtain a staff card and have access to the University's information facilities, including email and library. (32) Honorary Appointees must comply with University statutes, regulations and policies, in particular: (33) Honorary Appointees may use their honorific title during the term of their appointment when carrying out any activity which forms part of their contribution to Deakin University. (34) Honorary Appointees are entitled to use the honorific title, shown below, for the duration of their appointment. In formal usage (for example, written documentation, business cards, etc.) it is expected that the full nomenclature will be used. (35) Honorary appointees may be eligible for reimbursement of reasonable payments which cover the expenses associated with the provision of their contribution to Deakin University. All costs must be approved by prior arrangement with the relevant Head of School or Executive Dean or Deputy Vice-Chancellor. (36) Honorary appointees are not eligible to receive remuneration. When the University wishes to provide payment in excess of reasonable expenses, these payments should be effected through an employment or independent contractor relationship. (37) The University will ensure that its insurance provisions provide Honorary appointees with the same level of cover as academic staff when they are undertaking activities directly related to their appointment. However, as coverage for workers compensation may not be extended under the applicable legislation, Honorary Appointees are encouraged to arrange separate insurance coverage for sickness and personal accident. (38) The University must ensure a safe work environment free of unlawful discrimination while the Honorary Appointee is undertaking activities on behalf of the University. (39) Honorary appointments are effective while the appointee continues to have an ongoing association with Deakin University, as determined by the Executive Dean or Deputy Vice-Chancellor. The term of the appointment is denoted in the Honorary Appointment Letter of Offer. (40) Honorary appointments may be terminated at any time by the Executive Dean or Deputy Vice-Chancellor or the Vice-Chancellor and the appointee will be advised that they no longer have honorary status. (41) For the purpose of this Procedure:Honorary Appointments procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
The Vice-Chancellor's Distinguished Fellows Program
Nominations for other Honorary Appointments
Level D or equivalent
Level E or equivalent
Renewal
Terms and Conditions of Honorary Appointments
Privileges, Rights and Obligations of Honorary Appointees
Honorific Titles
Full nomenclature
Honorific title
Adjunct Professor
Professor
Adjunct Associate Professor
Associate Professor
Honorary Professor
Professor
Honorary Associate Professor
Associate Professor
Honorary Fellow
Honorary Fellow
Payments to Honorary appointees
University Obligations
Periods and Termination of Appointment
Section 6 - Definitions
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