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Examinations procedure

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Section 1 - Preamble

(1) This Procedure was approved by the Vice-Chancellor on 22 July 2013.

(2) This Procedure is pursuant to the Assessment (Higher Education Courses) Policy and Regulation 5.3 (1) - Assessment and Academic Progress in Higher Education Award Courses. It includes the following schedules:

  1. Schedule A: Instructions to Examination Candidates
  2. Schedule B: Administrative Management of Examinations
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Section 2 - Purpose

(3) This Procedure outlines the requirements and processes in the administration of examinations in undergraduate and postgraduate award courses other than higher degrees by research.

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Section 3 - Scope

(4) This Procedure applies to administrative arrangements for examinations in undergraduate and postgraduate award courses other than higher degrees by research, and to all staff administering examinations and students undertaking examinations.

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Section 4 - Policy

(5) Refer to the Assessment (Higher Education Courses) Policy.

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Section 5 - Procedure

(6) The Executive Director, Student Administration, under the general direction of the Academic Board, is responsible for the arrangements necessary for holding examinations.

(7) Administrative arrangements for examinations, including management of examination papers and examination supervision, are specified in Schedule B: Administrative Management of Examinations.

(8) DSA schedules examinations to ensure wherever possible that examinations in different time zones are held at the same synchronous time or in overlapping periods of (synchronous) time. Different examination papers are prepared and used where:

  1. examinations for a unit are held in different time zones and the difference between the commencement time (in synchronous time) of the two examinations exceeds the duration of the examination itself
  2. students are not able to sit the examination at the scheduled time, for example, where a student has an examination timetable clash
  3. students are sitting an examination as an outcome of special consideration
  4. students are sitting an examination as supplementary assessment
  5. the Deputy Vice-Chancellor Education determines that this is required to ensure examination security.

(9) Statutory declarations stating that a student will not reveal the contents of an examination paper must not be used as an alternative to the above.

(10) Examination papers must not be re-used and students are not permitted to re-sit the same examination paper.

(11) All written examinations are a minimum of one and a half hours and a maximum of two hours in duration, except where professional accreditation requirements specify otherwise.

(12) Students undertaking examinations must comply with the instructions specified in Schedule A: Instructions to Examination Candidates.

Storage, security and records management

(13) Faculties and Division of Student Administration staff members are jointly responsible for the security of documentation relating to examinations and other types of assessment tasks, and must adhere to the processes set out in Schedule B: Administrative Management of Examinations.

(14) Faculties will ensure that records are retained in accordance with the Information and Records Management policy including any supporting documentation for decisions about Special Consideration applications, amendments to results and supplementary assessment.

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Section 6 - Definitions

(15) For the purpose of this Procedure:

  1. Examination: as defined in Regulation 5.3(1) - Assessment and Academic Progress in Higher Education Award Courses.
  2. Faculty Committee (FC): the relevant committee appointed by each Faculty Board to deal with assessment and academic progress matters referred to it under University regulations, in particular Regulation 5.3(1) - Assessment and Academic Progress in Higher Education Award Courses.