(1) This Procedure was approved by Academic Board on 12 March 2008 and incorporates all amendments to 22 January 2016. (2) This Procedure is pursuant to the Higher Education Courses policy. (3) To obtain student feedback on teaching and learning within units using an approved student survey, consistent with the University's commitment to continuous quality improvement in teaching and learning. (4) This Procedure applies to all units undertaken by students enrolled in higher education award courses offered by Deakin University, with the exception of higher degree research projects, exchange units, cross-institutional units and those identified as Work Experience in Industry units. (5) Refer to the Higher Education Courses policy. (6) The University will use a survey approved by the Academic Board to assess students' satisfaction with their teaching and learning experiences and to assist in determining any required actions as part of the continuous quality improvement of teaching and units. (7) The survey will be administered via the Deakin online student evaluations system by the Strategic Intelligence and Planning Unit and applies to units within scope that are conducted on a semester, trimester or residential basis. (8) The Deputy Vice-Chancellor Education will approve all key communications with students about the evaluation of teaching and units. (9) Faculties will develop and use additional methods of evaluation of teaching and units, which may include: (10) Faculty Boards will review results of evaluations using a process determined by each Faculty Board and will determine any required actions as part of the continuous quality improvement cycle. (11) Units will be evaluated using the University approved student survey each time they are offered, unless an exemption is granted by the Pro Vice-Chancellor (Teaching and Learning). (12) Exemptions from the University approved student survey will require faculties to: (13) Each year the Strategic Intelligence and Planning Unit will provide each Faculty with a list of currently exempted units for review, seeking confirmation that an exemption is still required and alternative mechanisms for evaluating these units are in place. (14) By the end of each study period, academic staff will have discussed with students the survey process, its purpose and the value placed on it by the University, and any actions taken as a result of the last evaluation. (15) Students will receive an initial request to complete the survey, with reminders to non-respondents over a 4-5 week period at the end of each study period as per the survey schedule published by the Strategic Intelligence and Planning Unit. (16) Faculty administrative staff will be responsible for the identification and data entry of Unit Chairs and teachers each survey period, as coordinated by, and for units identified by, the Strategic Intelligence and Planning Unit. (17) The Strategic Intelligence and Planning Unit will be responsible for the administration and management of the evaluation process including conducting data quality checks post the survey period, releasing online reports and advising of their availability to staff, maintaining and updating relevant timeseries datasets, and analysing the data. For datasets, timeseries, analysis and related reporting purposes, Trimester 2 and Semester 2 data will be combined. (18) The Deputy Vice-Chancellor Education will be responsible for providing a report on each semester/trimester's results for consideration by the Teaching and Learning Committee. (19) The Strategic Intelligence and Planning Unit will provide each Faculty and School with reports relating to each of their units and teaching staff outcomes. (20) The Strategic Intelligence and Planning Unit will provide each identified Unit Chair with reports specific to the units they Chair, including the unit and teacher outcomes. (21) The Strategic Intelligence and Planning Unit will provide each identified teacher with reports specific to the units they teach into and student evaluations of their teaching. (22) Unit Chairs will review survey data, and disseminate and discuss unit comments as appropriate with unit teaching staff. (23) Faculties will review survey data under the supervision of the Associate Dean Teaching and Learning. (24) Faculty Boards will report the outcome of their review each semester/trimester to the Teaching and Learning Committee, in a form prescribed by that Committee. (25) The Committee will consider what additional actions, if any, should be taken by faculties and provide a consolidated report, including any necessary recommendations, for consideration by the Academic Board. (26) The Academic Board will use the student survey reports to direct quality assurance and continuous quality improvement in teaching and learning. (27) Teaching staff, their Performance Planning and Review (PPR) reviewers and Heads of School will use student evaluation data to identify and implement improvements to the quality of teaching and to recognise and reward high performance and achievements. (28) The Associate Dean Teaching and Learning will review teaching performance across the faculty, with assistance from Heads of Schools. (29) The Unit Chair, relevant course/discipline advisory board, Head of School, Associate Dean Teaching and Learning and Faculty Executive Dean and Deputy Vice-Chancellor Education will consider survey data and will: (30) The University will ensure that survey data identifying individual students is kept confidential at all times. Student identification will be used only to follow up survey non-respondents and to link to student attributes as recorded on the student management system for the purposes of further analysis of results by various student cohorts. Student identification will only be available to staff who require the information to fulfil these duties. (31) The responses of individual students will remain confidential at all times, in respect of their Student identification and/or name which are never to be identified in any reporting nor in response to any request in regard to student evaluation data. (32) The University will ensure that survey data about the performance of individual teachers will be kept confidential. Survey data about a teacher's performance will be available to the teacher, the Unit Chair and their PPR reviewer, and any other staff who require the information to fulfil their duties. (33) The University will make aggregated and summarised survey information publicly available. (34) Faculties will provide feedback to students on the evaluation of teaching and units each time the unit is offered. Feedback will include: (35) As a minimum requirement, academic staff will provide feedback through: (36) Evaluation data will be used, where appropriate, in the course approval, major course review and annual course review processes. (37) For the purpose of this Procedure:Evaluation of Teaching and Units procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
Evaluation of teaching
Evaluation of units
Confidentiality
Feedback to students
Course approval and review processes
Section 6 - Definitions
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