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Intellectual Property procedure

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Section 1 - Preamble

(1) This Procedure was approved by the Vice-Chancellor on 30 May 2012.

(2) This Procedure is pursuant to the Intellectual Property (Staff) policy and the Intellectual Property (Students) policy and includes the following schedules:

  1. Schedule A: Instruction for Completing Laboratory Books
  2. Schedule B: Deakin University Invention Disclosure Form
  3. Schedule C: Intellectual Property Evaluation Process
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Section 2 - Purpose

(3) This Procedure documents how to comply with:

  1. Intellectual Property (Staff) policy
  2. Intellectual Property (Students) policy
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Section 3 - Scope

(4) This Procedure applies to all staff, students and honorary staff of the University.

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Section 4 - Policy

(5) Refer to the Intellectual Property (Staff) policy and the Intellectual Property (Students) policy.

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Section 5 - Procedure

Recording and disclosing Intellectual Property

(6) Research staff and students who may create patentable inventions must maintain a laboratory book (Schedule A). (Laboratory books are available on request from Deakin Research Commercial
(deakin-research-commercial@deakin.edu.au).

(7) As soon as a potentially patentable invention is identified, research staff and students must complete a Deakin University Invention Disclosure Form (Schedule B) and submit it to Deakin Research Commercial. Deakin Research Commercial will assist research staff and students completing this form and acknowledge receipt when the signed copy is submitted.

Evaluating commercial value of Intellectual Property

(8) Intellectual Property identified as per the Deakin University Invention Disclosure Form, will be evaluated by Deakin Research Commercial to ascertain the commercial potential of the invention and the appropriate action (Schedule C).

(9) Deakin Research Commercial Managers are responsible for working with research staff and students to prepare information for this evaluation process and for communicating with research staff and students at each stage of the process.

Decisions regarding Intellectual Property

(10) The Deputy Vice-Chancellor Research (as the Responsible Officer) will make decisions regarding the management, prosecution and commercialisation of University Intellectual Property taking into consideration the advice of the research team, Deakin Research Commercial and where appropriate, external expert advisers. These decisions will be communicated to the research team in a reasonable timeframe.

Support provided by the University

(11) Deakin Research Commercial provides support to research staff, students and student supervisors regarding managing, prosecuting and commercialising University Intellectual Property. Deakin Research Commercial has access to a wide range of expert support services including patent attorneys, legal advisors and commercialisation consultants.

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Section 6 - Definitions

(12) For the purpose of this Procedure:

  1. Deakin Inventors: Under the Patents Act 1990 (Cth), Deakin staff or students entitled to be named on the Patent as inventors, are considered Deakin Inventors in the case of patentable inventions.