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Commercial Activities and Entities procedure

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Section 1 - Preamble

(1) This Procedure is effective from  Council on 4 October 2012 and includes amendments to 10 November 2016.

(2) This Procedure includes the following schedule:

  1. Schedule A: Commercial Activity or Establishing an Entity Proposal Checklist
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Section 2 - Purpose

(3) This Procedure documents the establishment and operation of controlled entities and membership of, or participation in, affiliated entities.

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Section 3 - Scope

(4) This Procedure applies throughout the University.

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Section 4 - Policy

(5) This Procedure is pursuant to the Commercial Activities and Entities policy.

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Section 5 - Procedure

(6) Seek endorsement for the concept to engage in a commercial activity or establish or participate in a controlled or affiliated entity from the head of the relevant faculty, institute or other area.

(7) Confer with the General Counsel on any proposal.

(8) Prepare a formal proposal in accordance with Schedule A: Commercial Activity or Establishing an Entity Proposal Checklist and the Guidelines concerning property, finance and commercial activities in accordance with Part 6, Division 6 of the Deakin University Act 2009.

(9) Seek endorsement from the Chief Operating Officer and the Chief Financial Officer (CFO).

(10) Submit the proposal for consideration by the Vice-Chancellor, then by the Finance and Business Affairs Committee (FBAC), and if deemed to have merit, for approval by Council.

(11) The General Counsel (after approval from the CFO) will notify the Director, Academic Governance and Standards of any changes to arrangements involving controlled entities. The Director, Academic Governance and Standards will ensure that the Tertiary Education Quality and Standards (TEQSA) is notified where required under the Tertiary Education Quality and Standards Agency Act 2011.

Dissolution or divestment of entities

(12) A proposal to:

  1. dissolve or divest a University controlled entity or cease participation in a University affiliated entity
  2. terminate a commercial activity

    must be sent to the CFO for ratification before being approved by the Vice-Chancellor for consideration by the FBAC and approval by Council.
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Section 6 - Definitions

(13) There are no definitions arising under this Procedure.