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Employment of Staff policy

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Section 1 - Preamble

(1) This Policy is effective from 15 June 2021.

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Section 2 - Purpose

(2) This Policy outlines requirements for staff recruitment, employment terms and confirms the University’s commitment to providing dynamic and flexible ways staff can work at the University to create fulfilling experiences that realise individual and collective achievement, productivity, engagement and wellbeing.

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Section 3 - Scope

(3) This Policy applies to all prospective and current staff of the University.

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Section 4 - Policy

Inclusion and flexibility

(4) The University is committed to fostering a flexible, inclusive and dynamic workforce and providing employment conditions that support individuals of all backgrounds, cultures, abilities, gender and other identities to participate, thrive and balance work and life needs.

(5) The University promotes and supports a range of flexible work arrangements including blended working arrangements for all staff. Blended working means staff will work from a blend of locations. For most staff, this consists of a combination of on-campus activities and working from home.

Recruitment and terms of employment

(6) The University will recruit, select and appoint staff on the basis of merit and on terms consistent with Statutes, Regulations and any other legal requirements and in accordance with the provisions of:

  1. the current Deakin University Enterprise Agreement 2017 (EA)
  2. Senior Staff Performance Contracts
  3. other contracts of employment.

(7) The University is committed to providing increased employment opportunities to our Aboriginal and Torres Strait Islander communities as stated in the University’s Aboriginal and Torres Strait Islander Employment Strategy and clause 24 of the EA.

(8) The terms and conditions of employment for staff, including provisions relating to salary and any allowances, will be determined by the Vice-Chancellor pursuant to authority delegated by University Council and in accordance with the provisions of:

  1. the EA;
  2. a current Modern Award;
  3. relevant legislation or other legal requirement;
  4. Senior Staff Performance Contracts; and/or
  5. other contracts of employment as are applicable or may be appropriate.

Appointments made by the Vice-Chancellor

(9) The Vice-Chancellor will appoint Academic, Professional and honorary staff whose appointment is not otherwise specified in the University Statute or Regulations.

(10) The Vice-Chancellor will report to University Council in respect of all senior appointments and will notify the Academic Board of all appointments of Executive Deans, Deputy Deans, Associate Deans, Heads of School, Associate Heads of School, Principal Officers of Institutes and Professors.

Workforce planning

(11) All appointments must support and enable the achievement of the University’s Strategy and Guiding Plans and optimise the staffing profiles of Faculties and Portfolios as part of their workforce planning.

(12) Faculty and Portfolios must identify potential gaps in their staffing profile and include a formal succession plan for senior managers and key positions in their areas.

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Section 5 - Procedure

(13) The following Procedures document how to comply with this Policy:

  1. Flexible Working procedure
  2. Recruitment of Staff procedure
  3. Casual Staff Employment procedure
  4. Remuneration procedure
  5. Honorary Appointments procedure
  6. Affiliate Academic Appointments procedure
  7. Leaving Deakin procedure.
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Section 6 - Definitions

(14) For the purpose of this Policy:

  1. Academic staff: staff who are engaged to undertake teaching, research and/or related academic duties
  2. Executive: includes Deputy Vice-Chancellors, the Chief Operating Officer, Chief Financial Officer, Chief Digital Officer and Faculty Executive Deans who report directly to the Vice-Chancellor.
  3. Honorary appointment: academic appointments at the levels of honorary professor, honorary associate professor, adjunct professor and honorary fellow. Honorary appointments carry no specific remuneration and are not staff of the University.
  4. Professional staff: staff of the University who provide administrative, technical or other academic support services.
  5. Senior managers: senior positions as determined by the Vice-Chancellor.