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Delegation of Authority policy and procedure

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Section 1 - Preamble

(1) This Policy and Procedure was approved by Council on 11 December 2003 and incorporates all amendments to 11 October 2016.

Governing Law

(2) The law governing the delegation of authority at Deakin University includes:

  1. Section 18 of the Deakin University Act 2009 (Vic)

(3) and the following Statutes and Regulations of the University:

  1. Regulation 2.2(1) - The Academic Board
  2. Regulation 3.1(2) - The Vice-Chancellor and Deputy Vice-Chancellors.
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Section 2 - Purpose

(4) To document the requirements for making delegations.

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Section 3 - Scope

(5) The policy and procedure apply across the university.

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Section 4 - Policy

(6) The Council, the Vice-Chancellor and the Academic Board may delegate powers in accordance with the specific provisions of Section 18 of the Deakin University Act 2009, Regulation 3.1(2) The Vice-Chancellor and Deputy Vice-Chancellor, and Regulation 2.2(1) - The Academic Board.

(7) Pursuant to this Policy, members of the Executive and University Senior Managers may also delegate decision-making power or authority.

(8) The delegation of authority to undertake minor administrative tasks may be made by other University managers to enable the maintenance of the good order of the University.

(9) An officer or body of the University who has made a delegation does not abdicate responsibility for the matter so delegated. Such delegation does not limit that officer's or body's responsibility for the area or function from which the delegation was made.

(10) All delegations must be in writing, except those made under clause 8 of this Policy.

(11) Any power delegated by any of the officers or bodies named in clauses 6 or 7 of this Policy may not be sub-delegated to any other person, committee or body.

(12) Any authority granted or delegated to an officer, committee or body of the University by University policy may not be further delegated to any other person committee or body unless such further delegation is expressly authorised by that policy.

(13) Powers conferred upon an officer of the University via University legislation are not considered delegations and may therefore be granted to another person, committee or body of the University, unless otherwise stated in that legislation.

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Section 5 - Procedure

(14) All written delegations must specify the origin of the power being delegated, the title of the person or body making the delegation, the title of the person being authorised by the delegation, and the specific nature of the delegation being made, that is, what the power being granted is.

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Section 6 - Definitions

(15) For the purpose of this Policy and Procedure:

  1. Delegate: to authorise or entrust an officer of the University with decision-making power or authority to decide to take action (or provide advice to this effect) in a specified area.
  2. Senior Managers: Pro Vice-Chancellors, Head of Schools, Directors of Divisions, Directors of Institutes, Heads of Units, the University Librarian, the University Solicitor, Executive Directors, Faculty General Managers and other senior positions as determined by the Vice-Chancellor.