(1) This Policy was approved by the Vice-Chancellor on 17 January 2015. (2) The University operates within limited physical and financial resources. Space Management facilitates effective space allocation to minimise surplus and poorly utilised space while retaining sufficient available capacity to respond to emerging University requirements.This Policy establishes a framework for the efficient and effective allocation of physical space in alignment with the University's strategic objectives and operational needs. (3) The Space Management and Allocation procedure outlines the steps required to comply with this Policy. (4) This Policy applies to: (5) Space is a University owned asset. As such, the University will allocate space to best meet its strategic and operational needs. (6) The University is the only entity legally able to enter into agreements (such as purchase contracts or leases) to acquire space or to occupy space owned by others. Leasing, licensing and purchasing of space is managed by the Infrastructure and Property Group and governed by the Management of University Physical Facilities policy, the Facilities Management procedure and the Contracts policy. (7) The following principles apply to the management and allocation of University space for efficient and effective use: (8) Space allocation will support the University's strategic direction and projected operational requirements. (9) Space will be shared across Faculties and portfolios where sharing is deemed practical by the University. (10) The University will provide space for staff and students that is of an appropriate quality and meets regulatory compliance requirements, workplace health and safety standards, appropriate environmental standards and applicable professional obligations. (11) Space will be allocated equitably to all Faculties and Portfolios based on activity requirements consistent with the provisions of this policy and related procedures. (12) Where reasonably practicable, the University will seek to consolidate work groups/functions in order to best utilise space and support operations. (13) University staff will be accommodated within open and flexible workspace comprising a variety of individual and group work spaces. (14) The Executive Director, Infrastructure and Property Group is responsible for the allocation and reallocation of space after consultation with relevant parties. Decisions on allocation can be appealed to the Chief Operating Officer who will make a final determination. (15) The Executive Director, Infrastructure and Property Group will ensure that space is well utilised and will measure usage against relevant performance indicators. Indicators will include benchmarks published by the Tertiary Education Facilities Management Association (TEFMA). (16) The Infrastructure and Property Group will administer the allocation and occupancy of all space across the University to Faculties and Portfolios. (17) The relevant member of the University's Executive is responsible for: (18) Prior to the commencement of new staff or enrolment in new programs, the relevant Directors and/or Heads of Faculties and Portfolios will work with Infrastructure and Property Group to identify the accommodation to be used for these staff and/or new programs or the expansion of existing programs. (19) Refer to the Space Management and Allocation procedure. (20) For the purpose of this Policy:Space Management policy
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Top of PageSection 4 - Policy
Key principles
Management of space
Efficient and effective use of space
Allocation of space
Roles and responsibilities
Section 5 - Procedure
Section 6 - Definitions
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