(1) This Procedure is effective from 01 March 2022. (2) This Procedure outlines the University's requirements and processes regarding the admission, enrolment and levying of student fees and charges at the time of admission and enrolment. (3) This Procedure applies to all University units, micro-units and courses except higher degrees by research (HDR) and Vocational Education and Training (VET) courses. (4) This Procedure is pursuant to the Admission Process, Enrolment, Fees and Charges policy. (5) Determination of offers of admission for all applicants are made by the relevant Faculty. (6) Faculties may authorise Deakin International, the Division of Student Administration or the National Indigenous Knowledges Education Research Innovation Institute to make offers for courses and units as determined by Faculty Boards and approved by the Academic Board. (7) Offers of admission for domestic students will be made by the Executive Director, Student Services. (8) Offers of admission for international students will be made by the Pro Vice-Chancellor International or nominee. (9) Offers of admission for applicants to the National Indigenous Knowledges Education Research Innovation Institute will be made by the Director, National Indigenous Knowledges Education Research Innovation Institute. (10) Pursuant to the Admission Process, Enrolment, Fees and Charges policy, the University may withdraw an offer of admission in the following circumstances: (11) A person who seeks to be admitted by the University to a course or unit must apply for admission in accordance with University-approved processes and within relevant timeframes. Irrespective of eligibility or any other provision in this Procedure, the Executive Director, Student Services or the Pro Vice-Chancellor International may: (12) Applicants may apply to defer their studies within five working days of receiving an offer of a place in a course, through the relevant process as detailed in their offer letter or as outlined on the Deakin University website. (13) The University will normally allow domestic students to defer their studies for up to 24 months and international students for 12 months. Entry into some courses of study, such as Doctor of Medicine, cross-institutional and non-award courses cannot be deferred. The Faculty Executive Dean or nominee may consider requests from students for longer or shorter deferral periods in special circumstances. (14) An applicant who has reached the maximum deferral period of two years (or one year for international students) may apply to the Faculty Executive Dean or delegate to extend their deferral if there are extenuating circumstances. (15) If the deferral period lapses, the applicant will be required to apply for admission and to compete for a place at the appropriate time. If the applicant wishes to be considered for a place in a different course, a new application in accordance with standard admission application practices will be required. (16) An applicant whose application to defer their studies has been approved will be guaranteed a place in the coursework award program for which the original offer was made in the following academic year, provided that the course is available to commencing students at that time. (17) A student who is granted deferral will be liable for any tuition fees at the rates applicable in the year in which they enrol. (18) A student must formally undertake enrolment or re-enrolment on or before the date prescribed in each year via the prescribed process on the Deakin University website. (19) The University will publish all information necessary for students to complete their enrolment in a timely manner. (20) The Student Service Network and Faculties will provide course and unit enrolment advice. (21) Students may apply to undertake study at another Australian tertiary institution or at an overseas tertiary institution and have their studies credited towards their Deakin University degree, subject to the following conditions: (22) Applications for cross-institutional enrolment must be approved by the relevant Faculty or Division of Student Administration staff. (23) Studies at another Australian tertiary institution must be taken while maintaining continuity of enrolment at Deakin University. (24) Students enrolled at another Australian tertiary institution or at an overseas tertiary institution may apply to undertake study at Deakin University and have their studies credited towards the course taken at their home institution. (25) Units approved for cross-institutional enrolment will normally be restricted to those not offered by Deakin University. (26) Once enrolment has been completed, students can vary their enrolment. Enrolment variations must be consistent with course and unit rules and requirements and prescribed dates. (27) A student must consider the effect of any enrolment variation on their tuition fees, student contributions, scholarships and visas where applicable. (28) To maintain continuity of enrolment in a course, a student must either: (29) A student who wishes to discontinue their enrolment from all units and intends to return to their course of study at a later date, must submit an Application for Intermission in order to retain their right to re-enrolment. (30) A student may apply for one or more periods of intermission from their course and may apply at any time of the year. Depending on the time, costs may be incurred for part (if international), or all fees, HECS liability, etc. (31) Intermission must have a definite start date and must be for a specified amount of time, not exceeding the equivalent of one academic year. (32) When considering applying for intermission it is the responsibility of the student to: (33) In exceptional circumstances (e.g. where a student needs approval for a longer period of leave due to known commitments such as employment or military service or a medical reason), approval of up to 24 months may be given by the Faculty Executive Dean or nominee. (34) A student may discontinue their enrolment in a course or unit without penalty up to the dates prescribed and published by the Executive Director, Student Services. (35) A course discontinuation may incur an academic and/or financial penalty as outlined on the Deakin Fees website. (36) A student discontinuing their enrolment who later wishes to be re-admitted to their course of study or admitted to a different course, will be required to submit an application for re-admission in the prescribed manner. (37) A student may be discontinued from a course for failure to comply with requirements set out in the Higher Education Support Act 2003 (Cth) (e.g. failure to lodge a Commonwealth Assistance Form [CAF] or Tax File Number [TFN] or non-payment of fees or charges). (38) International and intending international students will default in relation to a course at a location, if they withdraw from the course at the location, either before or after the agreed starting day of the course in accordance with section 47A of the Education Services for Overseas Students Act 2000. (39) A student who has been discontinued from the course and is not entitled to be enrolled (for example due to unsatisfactory course progress, academic integrity or student misconduct) must apply for re-admission in the prescribed manner. (40) A unit withdrawal may incur an academic and/or financial penalty (see Deakin Fees website) and may affect any student scholarships. (41) A unit withdrawal up to and including the Census date does not occur an academic penalty (i.e. the enrolment will not be recorded on the Academic Transcript). (42) A student's enrolment in a unit or units may be refused or discontinued by the University in the following circumstances: (43) A person who wishes to complete a single micro-unit, excluding Deakin Professional Practice Credentials, offered by the University without undertaking an award course may apply for admission through the University's approved micro-unit admission processes. (44) Specific admission, enrolment, fees and charges processes and responsibilities for micro-units, excluding Deakin Professional Practice Credentials, will be determined by the Deputy-Vice Chancellor Academic and will: (45) Admission processes, enrolment, fees and charges for Deakin Professional Practice Credentials are specified in the Deakin Professional Practice Credentials procedure. (46) Subject to meeting the minimum admission criteria (see Admission Criteria and Selection (Higher Education Courses) procedure) a person who wishes to complete a single unit of study, excluding micro-units, offered by the University without undertaking an award course may apply for admission as a non-award student through the University's approved processes. (47) The University reserves the right to vary the list of units available for non-award study. (48) A student will be eligible to receive an undergraduate early exit diploma when they: (49) A student who has been awarded an undergraduate early exit diploma will not be permitted to be re-admitted to their original course of study for two compulsory study periods after the undergraduate early exit diploma is awarded. (50) Awarding of an undergraduate early exit diploma will not entitle a student to alumni discounts if they choose to enrol or re-enrol in the future. (51) If a student's enrolment has lapsed or been discontinued and they wish to be re-admitted, they must apply for re-admission. A student cannot be re-admitted without outstanding fees, academic progress or misconduct issues being resolved. (52) A student may not normally be re-admitted into discontinued courses. (53) Students may apply to enrol in units additional to their course requirements or their teaching period load, subject to approval from the Faculty and Division of Student Administration staff. Full fees may be charged. (54) If an international student gains Australian Permanent Resident status it is the student’s responsibility to immediately notify the University and provide evidence of their status. (55) If a student’s residency status changes after the census date for that study period, the student will remain liable for fees at the international student fee rate for that study period. (56) If a student’s residency status changes before the census date for that study period, provided places are available, and subject to any enrolment caps or limits, the student's fee liability status will be changed to: (57) Where a student is transferred to a different fee regime it may not be possible to maintain any prior bursary or scholarship held under the original fee regime and any fee reduction arrangements previously applied will cease upon commencement of the new fee regime. (58) A student enrolled in a Deakin undergraduate or postgraduate course may apply in writing to the University, via the approved application form, to transfer to another course, subject to meeting course, academic merit (for example, Weighted Average Mark attained) and other applicable requirements. (59) A student who has successfully completed a minimum of two (2) units of study or equivalent, may apply in writing, via the approved application form, to the University and relevant Faculties to transfer: (60) Course rules may require students to have successfully completed more than two (2) units of study or equivalent, and/or to meet specific academic merit requirements in order to be eligible for a course or campus transfer. Faculties will publish information on any course requiring more than two (2) units or equivalent, and/or courses with academic merit requirements, on the University’s Course Transfer webpage. (61) Course transfers will normally occur prior to the commencement of a study period and will be dependent upon availability of places, including clinical placements, and required resources. If a student transfers into a new course, depending on that course’s rules, it may not be possible for them to return subsequently to their original course. (62) Campus transfers will normally occur prior to the commencement of a study period and will be dependent upon availability of places, including clinical placements, and required resources, and will be subject to academic merit (for example, Weighted Average Mark attained) and other applicable requirements. (63) The University may grant credit into the new course as part of the transfer process in accordance with the Recognition of Prior Learning policy. (64) Where these requirements are not satisfied transfers may be approved on a case-by-case basis by the Faculty Executive Dean or nominee. (65) In deciding whether to approve a transfer of course, or transfer to another campus, faculties will take into account: (66) Faculties may apply quotas for transfers to specific courses at each campus with the approval of the Faculty Executive Dean or nominee. (67) After determination by the University of the annual fees and charges, the Executive Director, Student Services will publish current and comprehensive information about the fees and charges. The information will include: (68) Any applicant for admission or student who wishes to make a complaint to the University should refer to the Student Complaints Resolution policy and Student Complaints Resolution procedure. (69) For the purpose of this Procedure:Admission Process, Enrolment, Fees and Charges procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Section 5 - Procedure
Authority to make an offer
Offers
Withdrawal of offer
Admission
Deferral of studies
Enrolment
Cross-institutional enrolment
Enrolment variations
Continuity of enrolment
Intermission
Course discontinuation
Unit withdrawal
Unit discontinuation on administrative grounds
Micro-units
Non-award enrolment
Undergraduate early exit diplomas
Re-admission
Over-enrolment
Changes to residency status
Course and campus transfers
Student fees and charges
Complaints
Section 6 - Definitions
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