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Workloads and Hours of Work procedure

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Section 1 - Preamble

(1) This Procedure was approved by the Vice-Chancellor on 28 August 2007 and incorporates all amendments to 9 July 2014.

(2) This Procedure is pursuant to the Work Arrangements policy.

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Section 2 - Purpose

(3) This Procedure provides information and processes for:

  1. Professional staff hours of work and overtime, and
  2. Professional and Academic staff workloads.
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Section 3 - Scope

(4) This Procedure applies to non-casual Professional staff in the case of hours of work and overtime, and to non-casual Professional and Academic staff in relation to workloads.

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Section 4 - Policy

(5) Refer to the Work Arrangements policy.

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Section 5 - Procedure

Hours of work - Professional staff

(6) The ordinary hours of work for Professional staff are in accordance with clause 28 of the Deakin University Enterprise Agreement 2013 (EA).

(7) The Head of each Organisational Area or nominee will determine the working pattern(s) to be worked by staff, in accordance with the provisions of the EA.

(8) All staff at HEW 7 and below are required to complete timesheets, unless otherwise directed by the Head of the Organisational Area or nominee.

Overtime

(9) The Head of an Organisational Area may require professional staff to work a reasonable amount of overtime. Clause 31 of the EA stipulates the conditions that apply to overtime for Professional staff.

(10) All overtime must be authorised by the relevant manager prior to the staff member working any extra time.

(11) An eligible staff member must complete a timesheet to claim payment for overtime.

Workloads - Academic staff

(12) Workloads for Academic staff will be allocated in accordance with Faculty Academic Work Allocation Models.

(13) The Head of the Organisational Area is responsible for ensuring that appropriate workload arrangements are applied to all academic staff in their organisational area.

(14) As part of their overall responsibility for managing staff workloads, the manager must ensure that individual workloads are reviewed regularly as part of each staff member's performance planning and review cycle (see Performance Planning and Review procedure).

Workloads - Professional staff

(15) Workloads for Professional staff are determined in accordance with the principles outlined in clause 33 of the EA.

(16) The manager must ensure that individual workloads are reviewed regularly as part of each staff member's performance planning and review (see Performance Planning and Review procedure).

Concerns about workloads

(17) The process for addressing individual staff concerns about workloads are specified in the clause 33 (Professional staff) and clause 34 (Academic staff) of EA.

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Section 6 - Definitions

(18) There are no definitions arising under this Policy.