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(1) This Procedure is effective from 20 December 2022. (2) This Procedure outlines the requirements for staff who are offered gifts or hospitality in connection with their work or association with the University. (3) This Procedure applies to all staff and associates of the University and includes the controlled entities. (4) This Procedure does not apply to: (5) This Procedure is pursuant to the Integrity policy. (6) Staff and associates must conduct themselves lawfully, properly and ethically and must not use their position or association with the University to seek gifts or benefits from a third party. A general presumption applies that gifts given to staff in the course of employment or University duties are gifts to the University and are accepted on that basis, and are to be disclosed and delivered to the University. (7) The following gifts offered to staff, associates or family members as part of University business must not be accepted under any circumstances: (8) The financial value of gifts must be ascertained and acceptance is subject to the following requirements: (9) The Gift Register will be maintained by the Director, Audit, Risk and Business Continuity who will report to the Vice-Chancellor biannually. (10) In exceptional circumstances it may be impracticable for a staff member or associate to follow the normal assessment and approval process, for example when engaged on international visits or hosting an international visit. In these circumstances, the assessment and approval steps must be completed as soon as practicable. (11) Staff and associates who become aware of a non-compliance with this Procedure must manage the non-compliance in accordance with the Compliance Management policy. (12) Staff and associates who fail to report or register a reportable gift received may be subject to disciplinary proceedings in accordance with the Staff Discipline procedure. (13) For the purpose of this Procedure:Gifts and Hospitality Acceptance procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Top of PageSection 4 - Policy
Section 5 - Procedure
Prohibited Gifts
Acceptance of Gifts
Value
Classification
Acceptance
Disclosure
Additional Requirements
<$200
Nominal
Yes
Disclosure to leader
$200-$500
Reportable
Yes subject to approval by leader
Disclosure to leader
Central disclosure and registration via Gift and Hospitality Registration FormExecutive must seek approval of the Vice-Chancellor
Vice-Chancellor must seek endorsement from a member of the Executive
>$500
Reportable
Yes subject to approval by leader
Central disclosure and registration via Gift and Hospitality Registration Form
Executive must seek approval of the Vice-Chancellor
Vice-Chancellor must seek endorsement from the ChancellorExceptional circumstances
Non-compliance
Section 6 - Definitions