Comments

Document Feedback - Review and Comment

Step 1 of 4: Comment on Document

How to make a comment?

1. Use this Protected Document to open a comment box for your chosen Section, Part, Heading or clause.

2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.

3. Do not open more than one comment box at the same time.

4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.

 

Important Information

During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:

  1. DO NOT jump between web pages/applications while logging comments.

  2. DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.

  3. DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.

  4. DO NOT exit from the interface until you have completed all three stages of the submission process.

 

University Common Seal policy

Section 1 - Preamble

(1) This Policy is effective from 25 July 2022.

Top of Page

Section 2 - Purpose

(2) This Policy governs the custody and use of the University Common Seal.

Top of Page

Section 3 - Scope

(3) This Policy applies to the use of the University Common Seal.

Top of Page

Section 4 - Policy

Custody of the Seal

(4) The Seal of the University will be in the custody of the General Counsel.

Use of the Seal

(5) The Seal of the University may be affixed to:

  1. testamurs for University awards;
  2. statutes of the University and amendments and revocations thereof;
  3. regulations of the University and amendments and revocations thereof;
  4. documents required to be sealed; and
  5. other documents approved by Council from time to time.

Affixing of the Seal

(6) The Seal of the University may be affixed by resolution of Council.

(7) If, in the opinion of an Authorised Officer, the sealing of the document should not be delayed until the next scheduled meeting of Council, the Seal of the University may be affixed by direction of an Authorised Officer and such action will be reported to Council at the first opportunity.

(8) The Seal of the University may be affixed by direction of the Vice-Chancellor (or delegate) to a testamur issued in respect of any academic award of the University.

(9) The Seal of the University may be affixed by direction of a Vice-President (or delegate) to:

  1. the statutes, amendments and revocations thereof, made by the Council and required by law to be submitted to the Minister
  2. regulations, amendments and revocations thereof, made by the Council
  3. regulations, amendments and revocations thereof, made by the Vice-Chancellor; and
  4. regulations, amendments and revocations thereof, made by the Academic Board.

(10) In all cases of the affixing of the Seal, except to testamurs, the form used shall be: “The Common Seal of Deakin University was hereto affixed on the     day of      by resolution of Council (or by direction of an Authorised Officer as the case requires) in the presence of:”

(11) The affixing of the Seal of the University shall be attested by at least two Authorised Officers except that the affixing of the Seal to statutes and regulations may be attested by the Vice-Chancellor (or delegate).

(12) The University may execute any document (including a deed) without affixing the Seal of the University if the document is signed in accordance with Council Regulations 21.2.

(13) General Counsel will maintain a register in which each use of the Seal (except to testamurs) will be recorded.

(14) Breach of this Policy may result in disciplinary action under the Staff Discipline procedure or Student Misconduct procedure.

Top of Page

Section 5 - Procedure

(15) There is no attendant procedure.

Top of Page

Section 6 - Definitions

(16) For the purpose of this Policy:

  1. Authorised Officer means:
    1. the Chancellor
    2. a Deputy Chancellor
    3. the Vice-Chancellor
    4. a Deputy Vice-Chancellor; and
    5. an Executive Vice-President.