Document Feedback - Review and Comment

Step 1 of 4: Comment on Document

How to make a comment?

1. Use this Protected Document to open a comment box for your chosen Section, Part, Heading or clause.

2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.

3. Do not open more than one comment box at the same time.

4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.


Important Information

During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:

  1. DO NOT jump between web pages/applications while logging comments.

  2. DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.

  3. DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.

  4. DO NOT exit from the interface until you have completed all three stages of the submission process.


Professional Development (Academic Staff) procedure

Section 1 - Preamble

(1) This Procedure is effective from 21 June 2022.

Top of Page

Section 2 - Purpose

(2) This Procedure documents the processes associated with professional development programs for Academic staff.

Top of Page

Section 3 - Scope

(3) This Procedure applies to University Academic staff.

Top of Page

Section 4 - Policy

(4) This Procedure is pursuant to the Staff Development policy.

Top of Page

Section 5 - Procedure

(5) Staff members may participate in a range of professional development programs, as specified on the Deakin Professional Development webpage on DeakinHub. Further opportunities are set out below.


(6) Heads of School/Department or Directors of an Institute will assign a mentor to each new Academic staff member within one month of the staff member's appointment, to assist the new staff member to achieve their probation goals (see Probation (Academic Staff) procedure).

(7) Heads of School/Departments or Directors of an Institute are also encouraged to assign a mentor to assist and guide an Academic staff where the staff member:

  1. is returning from a period of extended leave, such as parental leave;
  2. is appointed or promoted to a more senior or substantially different position where new objectives and expectations will apply; or
  3. where the staff member and/or manager identify, as part of the DeakinAchieve Performance and Development Program conversation that assigning a mentor could be beneficial.

(8) A mentor will normally be an Academic staff member in the same discipline area as the staff member, or a related discipline, and of the same or higher academic rank as the staff member. In some cases, a mentoring group may be used. Except when the staff member is on probation, the staff member's views should be sought by the Head of School/Department or Director of an Institute on the proposed mentoring arrangement.

(9) Academic staff may also self-nominate and participate in the Early Career Research Program (ECR). The ECR Program is aimed at Academic staff in the early stages of their research careers. The ECR Program supports the development of individual research programs and encourages research careers in the disciplines supported by the University.

(10) A six month Mentoring Partnership Program (MPP) facilitated by People and Culture is also available to all continuing staff members. The MPP program is designed to support Deakin’s Ideas to Impact strategic plan by facilitating mentoring and networking opportunities to support staff in their professional development.

Research Conference attendance

(11) Academic staff members may apply to attend research conferences within Australia and overseas which are relevant to their employment and align with their Faculty, Institute or individual performance plans. The process and criteria for applying to attend a conference is set out in the Research Conference Attendance (Academic Staff) procedure.


(12) Staff members on continuing or fixed-term (three years or more) appointments may request a secondment to another area within the University, or to another organisation, as specified in the Secondment, Transfers and Job Rotation Guidelines.

(13) A request for a secondment will require written approval from the head of the staff member's organisational unit.

(14) For a secondment outside the University, where the University continues to pay the staff member and the staff member has worked in another country for a continuous period of six (6) months or more, the head of the organisational unit must advise the Director, HR Services and Support ( for payroll tax purposes.

Special study leave

(15) An Executive Dean or Head of School leaving their position to resume an academic role at the University, may apply for special study leave (of up to two trimesters) to enhance their discipline knowledge and/or undertake relevant research.

(16) To be eligible for special study leave, the staff member must have held an appointment as an Executive Dean or Head of School for at least two terms (equating to at least six years continuous service) and be in continuing employment with the University.

(17) To apply for special study leave, the staff member must prepare a written proposal and submit it to their Executive Dean (for a head of School) or the Vice Chancellor (for an Executive Dean) for review and approval.

(18) The staff member must take approved leave immediately following the conclusion of their term as an Executive Dean or Head of School. In special circumstances, approval may be given to take the leave at a later date, provided it is within twelve (12) months of the staff member resuming their academic role.

(19) Any excess recreation leave or long service leave must be taken in conjunction with any approved special study leave. The total period of absence under this arrangement will be limited to twelve (12) months.

(20) The relevant School or Faculty will meet the cost of the special study leave and must advise HR Central Services ( of the agreed period of special study leave.

Top of Page

Section 6 - Definitions

(21) There are no definitions arising under this Procedure.